Scale House Attendant

Scale House Attendant

Location: Tulsa, OK
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Type: Full-Time Contract
Contract Duration: 12/22/2025 – 06/15/2026
Background Requirements: Background check & drug test required
Start Date: ASAP / 12-22-2025

About the Role

We are seeking a highly organized and detail-oriented Facility Admin / Scale House Attendant to support daily operations at our Tulsa location. This position plays a key role in scale operations, load tracking, documentation, scheduling, and administrative coordination. The ideal candidate is proactive, reliable, and comfortable working in a fast-paced, operations-driven environment.

Key Responsibilities

Scale House Operations

• Review Gateway Schedule each morning and report the number of incoming trucks to the Project Manager.
• Check in and process incoming loads, including:
• Scale tickets
• QA/QC manifests
• Sales orders (SO) entry in NetSuite
• Maintain accurate load data in the MPF Processing Log and desk calendar backup.

Documentation & Filing

• File hard copy documents in customer file folders.
• Upload and organize digital documents in SharePoint by Year/Month.
• Prepare Bills of Lading (BOLs) for outgoing boxes.
• Track box tonnage daily using the EFW Log Tracking spreadsheet.
• Scan and store monthly fuel receipts for drivers.

Scheduling & Operational Tracking

• Update and maintain the Tulsa MPF Spreadsheet using Gateway Schedule data (customer, SO#/WP#, carrier, schedule time).
• Track loads on the operations whiteboard, including those needing testing.
• Maintain the Yard Sheet and assist with ILM trailer tracking.
• Update reports including the MPF Performance Report and Inbound/Outbound reports.

Reporting

• Submit mid-month and end-of-month paperwork accurately and on time.
• Provide weekly KPI reporting.
• Send daily tonnage via text to the Project Manager (same day or next morning).
• Report weekly inbound/outbound load counts to leadership via Teams.
• Submit monthly copier counts.

Communication & Support

• Communicate daily with Scheduling, Sales, Customer Service, and MPF Operations teams.
• Provide requested documents to customers promptly.
• Monitor office supplies and notify appropriate personnel when replenishment is needed.

Requirements

• Ability to work onsite Monday–Friday from 7 AM to 4 PM.
• Strong organizational skills, time management, and attention to detail.
• Comfort with data entry, spreadsheets, and administrative workflows.
• Ability to lift/push as required in a scale house environment.
• Background check and drug test required.
• No requirements for medical clearance, respirator test, audiogram, or education/employment verification.

INDHP

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Education:

• High school or equivalent (Required)

Ability to Commute:

• Tulsa, OK 74107 (Required)

Work Location: In person

Salary : $20 - $23