What are the responsibilities and job description for the Administrative Assistant position at Bernard Nickels & Associates?
Role: Admin Asst
Status: Contract to Hire
Contract Duration: open ended
Location: 100% onsite NYC
Pay Rate - $25/hour
Schedule – Mon thru Fri, 11:30a to 7p, 30 minute break
We are looking for a Administrative Assistant to work on an open-ended contract assignment in NYC. This role will support an Executive Partner of a law firm
.
Key responsibilities include
- Manage multiple calendars, schedule meetings, conferences, and handle travel arrangements, as necessary.
- Work closely and effectively with executive partner to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, and following up appropriately.
- Prepare and process expense reports.
- Proactively manage needs related to upcoming personal milestones/events (e.g., holidays, birthdays, anniversaries);
- Arrange household services as needed (e.g., scheduling repairs, managing deliveries, supervising service providers).
- Arrange complex personal travel plans (commercial/private) and compose detailed itineraries for executive partner and their immediate family members.
- Provide support of personal administrative tasks for executive partner and their immediate family members (e.g., online shopping, ordering gifts and picking up, managing returns, dry cleaning pickup, and restaurant reservations)
- Assist with in-scope ad hoc projects, as requested.
- Qualifications & Experience
- Bachelor’s Degree preferred.
- Strong initiative and ownership of responsibilities – must demonstrate a proactive, Superior level of client-service orientation.
- Exceptional attention to detail.
- Team player attitude with the ability to flex based on needs of the executive partner and firm.
- Exemplary interpersonal skills and the ability to handle sensitive and confidential situations with poise, tact, and diplomacy, while consistently exercising the highest level of discretion, integrity, and trustworthiness.
- Superb written and verbal communication skills.
- Extremely organized and detail-oriented with strong commitment to accuracy.
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint.
Salary : $25