What are the responsibilities and job description for the Administrative Assistant - Sales position at BELIMO Automation AG?
The Administrative Assistant, Contracting Sales is responsible for administrative support for the Vice President, Sales, US & Latin America as well as for specific administrative support assignments related to other departments in the Belimo Americas organization.
What You'll Do
Responsibilities related to Contracting Sales, US & Latin America
Prepare customer contracts, sales agreements, sales policies and any other documents.
Coordinate and plan regional or special sales meetings and training programs in conjunction with Belimo’s Event Planner and Training Solutions Department
Maintain departmental calendar to include key business meetings and vacation schedule coordination.
Maintain customer contact information for customer meetings and events. Partner with Executive Assistant on platinum contractor events.
Liaison between Contracting Sales and other company departments
Generate standard and ad-hoc reports
Collect, maintain and distribute sales information needed for Sales Incentive Programs.
Assist with developing communication letters to customer base.
Developing presentation material when necessary. Coordinate requests from field sales on samples, sales presentations, information, etc.
Coordinate Vice President, Contracting Sales US & Latin America travel arrangements and expense reports.
Maintain basic customer data in SAP
Other general administrative support and special projects as needed
Responsibilities related to Other Departments
Specific administrative assignments as needed by other Departments within Belimo Americas
Who You Are
Bachelor’s Degree preferred
Minimum 5-years’ experience in sales support and in an executive administrative role
MS Office (Word, Power Point, Excel, Outlook)
Strong organizational and planning skills
Excellent verbal and written presentation and interpersonal communication skills
Strong attention to detail with excellent follow-up skills
Who We Are
The objectives of this position are fully integrated to the objectives of the Company’s Mission and Values. It is the responsibility of all employees to perform their duties in accordance with Company Policy.
What You'll Do
Responsibilities related to Contracting Sales, US & Latin America
Prepare customer contracts, sales agreements, sales policies and any other documents.
Coordinate and plan regional or special sales meetings and training programs in conjunction with Belimo’s Event Planner and Training Solutions Department
Maintain departmental calendar to include key business meetings and vacation schedule coordination.
Maintain customer contact information for customer meetings and events. Partner with Executive Assistant on platinum contractor events.
Liaison between Contracting Sales and other company departments
Generate standard and ad-hoc reports
Collect, maintain and distribute sales information needed for Sales Incentive Programs.
Assist with developing communication letters to customer base.
Developing presentation material when necessary. Coordinate requests from field sales on samples, sales presentations, information, etc.
Coordinate Vice President, Contracting Sales US & Latin America travel arrangements and expense reports.
Maintain basic customer data in SAP
Other general administrative support and special projects as needed
Responsibilities related to Other Departments
Specific administrative assignments as needed by other Departments within Belimo Americas
Who You Are
Bachelor’s Degree preferred
Minimum 5-years’ experience in sales support and in an executive administrative role
MS Office (Word, Power Point, Excel, Outlook)
Strong organizational and planning skills
Excellent verbal and written presentation and interpersonal communication skills
Strong attention to detail with excellent follow-up skills
Who We Are
The objectives of this position are fully integrated to the objectives of the Company’s Mission and Values. It is the responsibility of all employees to perform their duties in accordance with Company Policy.
