What are the responsibilities and job description for the Accounting Specialist position at Belcan?
Job Description:
- This is a part-time position but is FULLY IN OFFICE. Hybrid work is not allowed in this role. The position may be filled 5 days/week or 3 days/week but cannot be more than 30 hours per week. The number of days (3-5) is negotiable, but the hours should not exceed 30/week.
- Support the collection and tracking of routine financial documents (invoices, statements, utility bills, and checks) received across multiple ERP systems (Oracle, QAD, SAP, SCM).
- Log and organize incoming mail and financial documents using standard tracking tools to support timely processing.
- Distribute documents and checks to designated ERP teams or process owners in accordance with defined work instructions.
- Assist with check-handling activities, including preparation for deposits and special handling requests such as FedEx overnight delivery, following documented procedures.
- Support the preparation and submission of routine journal entries (e.g., customer buying agreements, freight, and miscellaneous checks) using provided templates and guidance.
- Coordinate with Accounts Payable, Supply Chain, and Finance teams as directed to support document routing and process clarification.
- Follow standard controls and compliance requirements when handling financial documents and sensitive information.
- Provide administrative and operational support for periodic GBFS projects or accounting activities as assigned.
- Escalate issues, discrepancies, or process questions through established channels in accordance with standard escalation paths.
Knowledge, Skills & Competencies:
- Developing knowledge of accounts payable, accounts receivable, invoicing, and check processing
- Ability to learn ERP systems and internal finance tools
- Basic organizational and planning skills to manage routine, high volume tasks
- Basic analysis and problem-solving skills for clearly defined issues
- Clear verbal and written communication skills
- Willingness to follow controls, compliance requirements, and GBFS procedures
- Ability to work effectively in a structured, team-based environment
Experience Requirements:
- 0-2 years of professional experience, including internships or entry level office roles.
- Exposure to an office, finance, or shared services environment Preferred.
- Internship or academic exposure to finance, accounting, or business operations.
- Experience handling financial documents or administrative processing.
- Introductory exposure to ERP systems or financial software.
- Proficiency with Microsoft Office, particularly Excel.
Education: Bachelor’s degree or global equivalent in Accounting, Finance, Business, or a related discipline (preferred)
Pay: $30.00 - $35.00 per hour
Work Location: In person
Salary : $30 - $35