Executive Office Manager & Bookkeeper

This position is with Bel Sogno Enterprises, a sister company of Open Network Exchange

Scottsdale-based Private Family Office | Office Manager & Bookkeeper

Operating with a commitment to precision, trust, and professional excellence, our Scottsdale-based family office oversees a diverse portfolio of personal and real estate financial operations. Our mission is to maintain seamless financial workflows, meticulous reporting, and high-efficiency administrative standards across multiple properties and private accounts.

We are seeking a dedicated Office Manager & Bookkeeper to manage our essential day-to-day functions. This full-time, in-office position oversees accounts payable, banking, and comprehensive bookkeeping. Acting as a central point of contact, the successful candidate will collaborate with internal stakeholders and external CPA partners to ensure fiscal integrity and robust administrative support.

Key Responsibilities

Financial Operations

• Manage accounts payable and process payments for property and personal obligations, including property maintenance, repairs, taxes, insurance, and recurring charges

• Reconcile bank and credit card accounts, monitor refunds/credits, and ensure timely fund availability

• Maintain secure bank and financial system access with documented permissions

• Work in QuickBooks and Dext Receipt Management, collaborating with an external CPA firm for audits, reconciliations, and reporting

• Prepare financial reports and statements for review by management and EA

• Ensure proper approvals for all payments and transactions

Office Administration

• Maintain an in-office presence for deliveries, office supplies, and general upkeep

• Manage office cleanliness, stocking, plants, and lounge areas

• Support guest needs and office events (e.g., lunch setup/tear down)

• Coordinate with property management vendors on work orders and maintenance issues

• Assist with seasonal and holiday office décor and general administrative tasks

Requirements

• High School Diploma or equivalent; Bachelors degree preferred
• 5 years of experience in finance, bookkeeping, office administration, or a combined role
• Hands-on experience with QuickBooks or similar accounting software preferred
• Strong organizational, multitasking, and communication skills
• Ability to work with sensitive financial and personal information with discretion
• Proficiency in Microsoft Office (Excel, Word) and familiarity with receipt management tools
• Previous experience managing both personal and business accounts or multi-entity accounting is a plus

BSE Benefits

• Competitive Compensation
• Flexible Time Off
• Medical Insurance for Employee (preferred rates for spouse/family)
• Affordable Dental and Vision Insurance
• 401(k) Plan

Office Highlights – Scottsdale, AZ

• Covered Parking
• Onsite Press Coffee Shop

Physical Requirements

• This position requires prolonged periods of sitting and working at a computer within a standard office environment
• Ability to lift and move office supplies or deliveries as needed