What are the responsibilities and job description for the Litigation Department Assistant position at Becker & Poliakoff, P.A.?
Job Details
Description
Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!
Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.
We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.
We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.
We are seeking a highly productive, professional Department Assistant to join our Litigation team. The ideal candidate will excel in a professional and team-oriented environment. The role requires an individual who is experienced in minor office repairs and maintenance tasks with the ability to thrive in a fast-paced environment.
Duties/Responsibilities
Under the supervision of the Legal Assistant, the Department Assistant will assist with the following tasks:
Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.
We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.
As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.
Description
Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!
Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.
We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.
We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.
We are seeking a highly productive, professional Department Assistant to join our Litigation team. The ideal candidate will excel in a professional and team-oriented environment. The role requires an individual who is experienced in minor office repairs and maintenance tasks with the ability to thrive in a fast-paced environment.
Duties/Responsibilities
Under the supervision of the Legal Assistant, the Department Assistant will assist with the following tasks:
- Process new matter and conflict requests, including corporate searches and updates.
- Prepare and mail retainer letters and correspondence; create postage forms and FedEx labels.
- Enter new client information into Interaction upon opening a matter.
- Update attorney case lists as files are opened, closed, or assigned.
- Prepare initial case style and service list; enter cases in the Court Alert System.
- Enter time and process corrections to unbilled time reports and casual prebills.
- Manage internal accounting tasks, including deposits, check requests, and generating basic reports using Aderant.
- Track and process Firm and vendor invoices.
- Coordinate travel arrangements and event registrations.
- Post Continuing Legal Education (CLE) credits.
- Assist in setting hearings, reviewing judge’s procedures, and uploading orders.
- Extract pleadings received for Federal/State Court.
- Prepare and submit attorney expense reports.
- Assist with organizational projects, such as hearing binders and exhibits.
- Close files, including preparation, inventorying, and obtaining necessary approvals.
- Handle copying and scanning projects as needed.
- Assist with miscellaneous administrative projects as requested by the Operations team.
- Cross-trained to provide coverage for Receptionist.
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Exceptional organizational skills and attention to detail.
- Effective time management skills with a proven ability to meet deadlines.
- Ability to organize files and workflows efficiently.
- Proficient in Microsoft Office Suite or related software.
- Familiarity with iManage, File Site, Aderant, Interaction, Court Alert, Microsoft Office 365, and Chrome River
- Associate’s degree in Paralegal Studies or a related field required; Bachelor's degree preferred.
- Minimum of three years of relevant experience in a law firm or corporate legal department environment required.
Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.
We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.
As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.