What are the responsibilities and job description for the Design Coordinator position at Bear Event Design?
As a Design Coordinator at Bear, you play a critical role in ensuring our event designs are accurate, complete, and fully prepared for execution. This position supports our Event Designers by owning the refinement, coordination, and final preparation of proposals—bridging the gap between design vision and production reality.
You will work across the full pipeline of events, supporting 20–40 active events per month, ensuring that every proposal is thoroughly vetted, clearly communicated, and ready for a seamless handoff to our logistics and production teams.
This role requires a strong attention to detail, an understanding of design environments, and the ability to manage a high volume of moving pieces. While you will contribute to smaller proposals and client requested edits, your primary responsibility is to take full ownership of proposal readiness, ensuring designs are cohesive and fully audited before handing it over to production.
You will report to the Lead Event Designer and work closely with Event Designers, Production Leads, Warehouse, and Creative teams.
Your responsibilities:
• Serve as the final quality control checkpoint for all proposals, ensuring they are cohesive, accurate, and fully prepared for execution, identifying and resolving missing elements, inconsistencies, or risks prior to handoff
• Ensure all elements of the proposal are aligned with our inventory, place any orders for products or subrentals, and work with creative teams to ensure all requirements are shared
• Communicate directly with clients to manage updates, maintaining accuracy across proposals, design boards, and supporting materials
• Build and manage proposals your own proposals for simple rental orders and smaller events, applying our standards for pricing, logistics, and required cost elements
• Build a deep understanding of Bear’s inventory, capabilities, installation methods, and production constraints to ensure all design decisions align with our ability to support client requirements
• Coordinate subrentals and external orders required for event execution
• Track, organize, and support reporting on active projects, including weekly and quarterly data needs
• Support the Lead Event Designer and design team with coordination, scheduling, and administrative needs related to business development or other outbound marketing efforts
• Provide thoughtful input on inventory development, purchasing decisions, and creative builds for our inventory
• Represent Bear with excitement and positivity at industry and networking events in a fun, professional manner
Who you are:
• Highly organized with exceptional attention to detail
• Able to manage multiple projects at different stages in a fast-paced environment
• A proactive problem solver who identifies issues and develops solutions before they become problems
• Clear and effective communicator, both written and verbal
• Comfortable making decisions independently while knowing when to seek input
• Adaptable and steady under pressure with a strong sense of urgency
• Confident, positive, collaborative, and able to build trust with both clients and team members
Requirements:
• 2 years’ experience working in design-driven environments (events, interiors, experiential, or similar) or design-related coordination role
• Proficiency in Microsoft Office and comfort working in project management and CRM software
• Working knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred
• Ability to work independently while managing multiple projects, timelines, and priorities
• Excellent written and verbal communication skills
• Understanding of the event production process and how design translates to execution
• Ability to interact with clients professionally and confidently
• Valid driver’s license and reliable transportation
Why Bear?
Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We specialize in corporate events, experiential activations, and social celebrations, delivering high-impact environments through thoughtful design and precise execution.
Our team operates at the pace of a production company with the mindset of a design studio – creating custom, elevated experiences across a high volume of events each year. We take pride in our collaborative culture, high standards, and commitment to delivering exceptional work.
• Creative, collaborative team focused on high impact work in the event space
• Opportunity to play a critical role in the design and execution pipeline
• Competitive compensation with Medical, Dental, & Vision Health Plans
• HSA with Annual Employer Contribution
• 401K with Employer Match
• Short Term Disability, Long Term Disability, and Life Insurance
• Generous PTO policy
Pay Range
• $50,000 - $60,000 depending on experience
You will work across the full pipeline of events, supporting 20–40 active events per month, ensuring that every proposal is thoroughly vetted, clearly communicated, and ready for a seamless handoff to our logistics and production teams.
This role requires a strong attention to detail, an understanding of design environments, and the ability to manage a high volume of moving pieces. While you will contribute to smaller proposals and client requested edits, your primary responsibility is to take full ownership of proposal readiness, ensuring designs are cohesive and fully audited before handing it over to production.
You will report to the Lead Event Designer and work closely with Event Designers, Production Leads, Warehouse, and Creative teams.
Your responsibilities:
• Serve as the final quality control checkpoint for all proposals, ensuring they are cohesive, accurate, and fully prepared for execution, identifying and resolving missing elements, inconsistencies, or risks prior to handoff
• Ensure all elements of the proposal are aligned with our inventory, place any orders for products or subrentals, and work with creative teams to ensure all requirements are shared
• Communicate directly with clients to manage updates, maintaining accuracy across proposals, design boards, and supporting materials
• Build and manage proposals your own proposals for simple rental orders and smaller events, applying our standards for pricing, logistics, and required cost elements
• Build a deep understanding of Bear’s inventory, capabilities, installation methods, and production constraints to ensure all design decisions align with our ability to support client requirements
• Coordinate subrentals and external orders required for event execution
• Track, organize, and support reporting on active projects, including weekly and quarterly data needs
• Support the Lead Event Designer and design team with coordination, scheduling, and administrative needs related to business development or other outbound marketing efforts
• Provide thoughtful input on inventory development, purchasing decisions, and creative builds for our inventory
• Represent Bear with excitement and positivity at industry and networking events in a fun, professional manner
Who you are:
• Highly organized with exceptional attention to detail
• Able to manage multiple projects at different stages in a fast-paced environment
• A proactive problem solver who identifies issues and develops solutions before they become problems
• Clear and effective communicator, both written and verbal
• Comfortable making decisions independently while knowing when to seek input
• Adaptable and steady under pressure with a strong sense of urgency
• Confident, positive, collaborative, and able to build trust with both clients and team members
Requirements:
• 2 years’ experience working in design-driven environments (events, interiors, experiential, or similar) or design-related coordination role
• Proficiency in Microsoft Office and comfort working in project management and CRM software
• Working knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred
• Ability to work independently while managing multiple projects, timelines, and priorities
• Excellent written and verbal communication skills
• Understanding of the event production process and how design translates to execution
• Ability to interact with clients professionally and confidently
• Valid driver’s license and reliable transportation
Why Bear?
Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We specialize in corporate events, experiential activations, and social celebrations, delivering high-impact environments through thoughtful design and precise execution.
Our team operates at the pace of a production company with the mindset of a design studio – creating custom, elevated experiences across a high volume of events each year. We take pride in our collaborative culture, high standards, and commitment to delivering exceptional work.
• Creative, collaborative team focused on high impact work in the event space
• Opportunity to play a critical role in the design and execution pipeline
• Competitive compensation with Medical, Dental, & Vision Health Plans
• HSA with Annual Employer Contribution
• 401K with Employer Match
• Short Term Disability, Long Term Disability, and Life Insurance
• Generous PTO policy
Pay Range
• $50,000 - $60,000 depending on experience
Salary : $50,000 - $60,000