Practice Assistant

Temporary Practice Assistant | Seattle, WA | Onsite | Full-Time (Temporary) | Immediate Start

We are supporting a confidential Seattle law firm that is seeking a Temporary Practice Assistant to join their growing team immediately. This role supports multiple attorneys and provides high-level legal administrative and secretarial assistance in a collaborative, team-oriented environment. Depending on performance and office needs, this position may have the potential to convert to a permanent role.

Key Responsibilities

• Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management tools
• Draft routine cover letters and documents; proofread for formatting, spelling, grammar, and accuracy
• Prepare revisions and redlines as directed; prepare documents for e-filing as needed
• Review, route, and process incoming and outgoing mail and fax communications, ensuring exhibits and enclosures are included
• Maintain attorney calendars, including meetings, deadlines, and client-related activities
• Maintain paper and electronic files in compliance with internal policies
• Prepare attorney time entries and submit timely; prepare expense and disbursement requests
• Prepare billing-related letters and coordinate billing matters with the billing team
• Support new matter documents; phones; scheduling; conference rooms and meals; travel arrangements and expense reports
• Proactively anticipate attorney needs, plan ahead, and meet deadlines
• Provide backup support as needed, including occasional front desk coverage depending on office needs
• May assist with mentoring new staff and piloting new software (as needed)

Qualifications

• 4 years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents, and legal processes
• Accurate typing speed of 70 WPM
• Strong MS Office proficiency and comfort with document management, time entry, e-filing, and database tools
• Excellent communication skills and strong proofreading skills
• Strong organization, calendaring, and time management skills
• Reliable, predictable attendance

Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self identification form, please click here or paste this link: https://beaconhillstaffing.com/eeo-self-identify

Completion of this form is voluntary and will not affect your opportunity for employment.