Executive Assistant & Office Manager

Executive Assistant and Office Manager to $100K - Apply Now!

Our client, a financial organization, is seeking an Executive Assistant and Office Manager to become a trusted partner to its senior staff while supporting the overall function of the office. Sitting at the center of the organization, this person will handle scheduling, board-facing coordination, and office-wide logistics. The ideal candidate brings 10 years of executive support experience, strong judgement, and the confidence to operate independently.

Position Details:

• Location: Boston, MA
• Work Model: Hybrid
• Degree: Preferred
• Responsibilities include providing comprehensive administrative support to a C-level executive, including calendar management, domestic travel coordination, and expense processing; preparing executives for meetings and ensuring smooth transitions between internal and external commitments; coordinating and supporting quarterly board and executive committee meetings, including meeting logistics, materials preparation, communications, and note-taking; serving as a key point of contact for high-level external stakeholders such as business leaders and member organizations; overseeing day-to-day office operations including supplies, vendors, equipment, and general office needs; proactively resolving operational issues and identifying solutions without reliance on defined processes; documenting workflows and building clear procedures to support continuity and efficiency across the office.
• The ideal candidate possesses 10 years of experience in an Executive Assistant and/or Office Manager role; prior experience supporting senior executives in a professional services, nonprofit, or financial environment; exposure to board-facing work and comfort managing confidential communications; strong judgment, confidence, and the ability to set priorities and boundaries in a fast-paced setting; exceptional organizational and follow-through skills with a proactive, solutions-oriented mindset; polished communication skills and the presence to interact with senior leaders and external partners.

This organization offers a competitive salary, strong benefits, and the opportunity to step into a high-impact role with visibility across senior leadership!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)