Administrative Coordinator

This onsite Administrative Coordinator role is based at a dental/medical academic institution in Boston, MA. The position runs for 3 months (ideally 1/5-4/4), offers 35 hours per week, and includes a $33/hour. The coordinator will provide high-level administrative, event, and operational support within a busy academic department.

Job Responsibilities:

• Coordinate events, including payments, reservations, visitor travel, schedules, day-of logistics, certificates, facilities requests, and communications.
• Manage the department calendar, schedule meetings, book rooms, notify security, and handle rescheduling needs.
• Support financial tasks such as procurement, faculty purchasing, and expense reimbursement through internal systems.
• Handle general administrative duties including reimbursements, FedEx shipments, parking requests, access coordination, Amazon ordering, meeting notes, and assistance for faculty, staff, visitors, residents, and lab members.
• Uphold institutional values and assist with additional duties as needed.

Candidate Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of administrative experience, with strong organizational skills and the ability to manage competing priorities.
• Impeccable attention to detail and proficiency with standard office software, especially Excel.
• Ability to work independently, solve problems proactively, and demonstrate excellent communication skills.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)