What are the responsibilities and job description for the Executive Assistant to Executive Director/CEO for longstanding Non Profit position at bclsearch?
Our client, a longstanding nonprofit institution in Manhattan, is seeking an Executive Assistant to support its Executive Director/CEO. This is a dynamic role for an organized, resourceful professional who enjoys wearing many hats and partnering closely with organizational leadership.
The ideal candidate is proactive, detail-oriented, and enjoys balancing executive support with operational and administrative projects.
This is a full-time, fully onsite opportunity in Manhattan. Occasional evening or weekend responsiveness may be required. A catered lunch is provided daily.
Responsibilities
- Provide comprehensive administrative support to the Executive Director
- Manage a complex calendar and scheduling
- Draft correspondence and manage communications
- Answer phones and serve as a key internal and external contact
- Organize confidential files and records
- Coordinate meetings, prepare agendas, and take detailed meeting notes
- Assist with internal communications and mass email campaigns
- Track employee vacation requests
- Support social media and website updates
- Coordinate advertising and external communications
- Assist with insurance documentation and administrative reporting
- Support event planning and special projects
- Assist with personal administrative projects as needed
- Bachelor's degree required
- 2 years of administrative experience
- Typing speed of 90 WPM with high accuracy
- Strong proficiency in Microsoft Office, Google Workspace, and Zoom
- Excellent written and verbal communication skills
- Highly organized with exceptional attention to detail
- Professional demeanor and excellent judgment
- Ability to manage multiple priorities simultaneously
- Comfortable handling confidential information
- Experience supporting senior leadership
- WordPress and Mailchimp experience
- Social media experience
Schedule: Monday-Friday | 9:00 AM-5:00 PM (fully onsite) , with occasional weekend responses