What are the responsibilities and job description for the Executive Assistant to Partner at Boutique Capital Solutions Group in Midtown (Hybrid) position at BCL Search?
Our client, a boutique leading private capital solutions group, is looking to hire an involved Executive Assistant, to provide support to a Partner and light assistance to members of their team, when needed. The successful candidate will have 5 years of experience, be flexible, and have the ability to multi-task with ease. They will be a self-starter, possess confidence, and a positive attitude. Strong attention to detail and a hardworking mentality is a must. This is an excellent opportunity to join a tight-knit, dynamic group!
RESPONSIBILITIES:
- Schedule meetings across multiple time zones, ensuring efficiency and minimal conflict
- Manage calendars, with heavy scheduling and rescheduling
- Screen and prioritize emails, calls, and requests
- Heavy domestic and international travel coordination including private and commercial
- Coordinate, prepare and distribute meeting materials (agendas, presentations, briefing notes)
- Conduct research, pull information, prepare briefing notes
- Liaise with external stakeholders
- Assist with management of budgets and execute expenses
- Coordinate event planning for events, conferences and team off-sites
- Assist in administrative aspects of Roadshows
- Support with office operations (supplies, vendors, facilities as needed)
- Ad hoc assignments as needed
REQUIREMENTS:
- 5 years of administrative experience, supporting teams or high-profile clients in a professional setting. Within finance or sales, and roadshow coordination, is a huge plus!
- Highly organized – ability to juggle competing priorities and keep multiple moving pieces on track
- Excellent time management and multi-tasking skills
- Ability to effectively and extensively interact with all levels of senior ranking officers
- A calm and flexible approach to handling pressure and ever-changing needs
- Resourceful, ambitious and proactive
- Creative problem solver and team player
- Advanced working knowledge of Microsoft Office Suite
- Bachelor’s Degree preferred
SALARY
$135-$165K (DOE) Discretionary Bonus Opportunity Benefits 401K Perks
HOURS
8am-4/5pm (DOE) Flexibility if needed. This role is in the office 3-4x a week (based on business needs) / WFH 1-2x a week.
Salary : $135,000 - $165,000