Executive Assistant at Boutique Asset Management Firm in Midtown

Our client, a boutique asset management firm, is looking to hire an Executive Assistant to help support the office. The successful candidate must be well-spoken, skilled, polished, and a very sunny and welcoming disposition. The position requires at least 3 years of administrative experience, strong skills, and a "no-job-beneath-me-attitude". This role is 3x days a week in-office and 2x days remote.

Someone with recent experience in finance and coordinating conferences is strongly preferred.

RESPONSIBILITIES

• Provide administrative support to four Managing Directions and their perspective teams of analysts and VP's, including calendar management, meeting coordination, and travel arrangements
• Partner with a Senior EA to ensure seamless day-to-day operations and team support
• Assist with preparing reports, presentations, and documentation
• Coordinate internal and external meetings and liaise with various stakeholders
• Manage expenses, track projects, and handle ad hoc administrative tasks as needed
• Manage office operations, including supplies, equipment, and facilities and ensure the smooth functioning of the office
• Maintain the office and ensure a clean, functional, and productive environment
• Serve as the primary point of contact for office-related issues and coordinate with vendors and service providers

 
REQUIREMENTS

• 3 years of experience providing executive or administrative support, ideally within a fast-paced corporate or financial environment
• Ability to handle strong personalities
• Exceptional organizational and time-management skills with strong attention to detail
• Clear and confident written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proactive, resourceful, and collaborative with a strong work ethic

 
SALARY
$100k on a base discretionary bonus benefits

Salary : $100,000