What are the responsibilities and job description for the Executive Assistant to small team at boutique private equity firm in Midtown position at BCL Search?
Our client, a growing investment firm, is looking to hire an Executive Assistant to provide support a group of 3 executives. The ideal person will have 5 years of administrative experience supporting a team in a corporate environment. The successful candidate will be flexible and have the ability to multi-task with ease. They will possess confidence, a positive attitude and be a team player. Strong attention to detail and a hardworking mentality is a must.
RESPONSIBILITIES
- Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
- Maintain schedules and calendars for the team
- Prepare and submit expenses reports using Concur
- Screen and forward calls, provide information, take messages and schedule appointments
- Prepare and manage correspondence and documents
- Coordinate lunches, dinners and events, if needed
- Ongoing ad hoc projects and special assignments as requested
- Light personal work as needed
- Meeting prep
REQUIREMENTS
- 5 plus years of prior administrative support or related experience
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Familiarity with Concur
- Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook
- Must be punctual, dependable and have possess discretion
- Ability to work well independently and as part of a team!
SALARY
$150-175K Discretionary Bonus Opportunity Excellent Benefits/Perks
HOURS
8:30am-6pm Flexibility for some OT as needed
5 days/week in office
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