What are the responsibilities and job description for the Executive Assistant/Office Manager to Founder & 3 Partners at VC Firm in Union Square position at BCL Search?
Our client, a VC firm in NYC, is looking to hire an Executive Assistant/Office Manager to support 3 Partners in their New York office. This person will also own day-to-day office management and assist with conference- and marketing-related events. They will provide high-level administrative support including complex calendar management, inbox support, travel arrangements, expense reports, and cross-time-zone coordination (including with their Tel Aviv office). This is an exciting opportunity to join a fast-paced, collaborative environment where the EA will be a true right hand and culture carrier. This is not a standard 9–5 role and requires flexibility for early mornings, evenings, and occasional limited weekend availability. This role is 5x days a week in-office.
RESPONSIBILITIES
- Handle heavy scheduling across multiple stakeholders and time zones
- Manage complex, ever-changing calendars and inboxes
- Coordinate internal and external meetings; prepare agendas/materials and track follow-ups
- Arrange domestic and international travel with detailed itineraries
- Prepare and submit expense reports
- Serve as gatekeeper and liaison between Partners and internal/external stakeholders
- Support planning and execution of industry conferences, investor meetings, and marketing events
- Manage vendor relationships (facilities, IT, cleaning, supplies, etc.)
- Oversee office operations including stocking pantry/snacks and coordinating maintenance
- Support onboarding and offboarding logistics
- Partner closely with NY and Tel Aviv teams to ensure seamless coordination
- Additional ad hoc administrative support as needed
REQUIREMENTS
- 3 years of Executive Assistant experience supporting senior leaders (Partner/C-suite level)
- Experience supporting multiple executives simultaneously
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Ability to prioritize competing demands in a fast-paced environment
- Comfortable working across time zones and outside standard hours when needed
- Experience in VC, PE, finance, or professional services preferred
- Office management and event planning experience a plus
- Hebrew proficiency a plus
Up to $175K Discretionary Bonus Benefits
HOURS
8:30/9am-5:30/6pm 24/7 availability