What are the responsibilities and job description for the EA/PA/Admin Manager to the CEO of a Prominent Hedge Fund in Midtown position at BCL Search?
Our client is seeking a high-level Executive/Personal Assistant to support the CEO and leadership team while overseeing day-to-day office operations. This role blends executive support, office management, and selective personal assistance, and sits at the center of the firm’s operations. It’s an exciting opportunity to join a fast-paced hedge fund environment that values culture, ownership, and long-term growth. The ideal candidate is proactive, tech-savvy, highly organized, and able to anticipate needs while managing multiple priorities with discretion and sound judgment. This role is 5x days per week in-office.
RESPONSIBILITIES
- Provide comprehensive executive and personal support to the CEO, including complex calendar management, correspondence, meeting coordination, travel arrangements, and expense reporting
- Coordinate internal and external meetings, prepare materials and agendas, manage follow-up, and support research-related initiatives, conferences, and events
- Conduct research and support ad hoc projects, including preparing presentations and synthesizing information under tight deadlines
- Oversee all office operations, including vendor management, office inventory, IT coordination, onboarding logistics, conference room setup, and guest management
- Manage technology platforms (Zoom, webinars, virtual/hybrid meetings) to ensure seamless execution
- Act as a trusted gatekeeper and thought partner, anticipating needs, handling confidential matters, and proactively resolving issues
REQUIREMENTS
- Bachelor’s degree
- 6 years of experience as an Executive/Personal Assistant, ideally within finance or a fast-paced professional environment
- Exceptional written and verbal communication skills
- Strong Microsoft Office skills; highly tech-savvy
- Proven ability to handle sensitive and confidential information
- Extremely organized, detail-oriented, and solutions-oriented
- Calm, polished, and efficient under pressure
- Flexible, positive attitude with a “no task too big or too small” mindset
SALARY
$125-150K on a base Discretionary Bonus
Salary : $125,000 - $150,000