Contract Office Coordinator at Midtown Tech Firm

Our client, a technology company based in Midtown Manhattan, is seeking an Ongoing Temporary Office Coordinator to support day-to-day office operations and ensure a well-run, organized workplace environment. This is a hands-on role ideal for someone who enjoys being the go-to person in the office and takes pride in creating a polished, professional experience for both employees and visitors.

This is an ongoing temporary opportunity, with the potential for extension based on business needs. The role is fully in office, five days per week.

RESPONSIBILITIES:

• Oversee daily office operations including front desk coverage, mail and deliveries, supply management, and upkeep of shared spaces
• Serve as the first point of contact for guests, maintaining a welcoming and professional office environment
• Conduct regular walkthroughs to ensure the office remains organized and operating efficiently
• Coordinate internal meetings, team visits, and occasional client-facing events
• Support planning and execution of office events, team lunches, and internal initiatives
• Act as the point person for employee office-related needs, troubleshooting and escalating when appropriate
• Manage pantry inventory and vendor coordination, ensuring consistent stocking and organization
• Track office-related expenses and assist with reporting as needed
• Maintain seating charts and assist with desk assignments and team moves
• Coordinate with building management and vendors for maintenance requests and office needs
• Provide basic troubleshooting support for office equipment (conference rooms, printers, AV) in partnership with IT
• Assist with internal communications related to office operations and updates
• Support badge access and visitor coordination in line with office protocols

REQUIREMENTS:

• 2–4 years of experience in office coordination, workplace operations, administrative support, or hospitality
• Highly organized with strong attention to detail and follow-through
• Professional, service-oriented mindset with a focus on maintaining a high-quality office environment
• Ability to manage multiple priorities and adapt as needs shift
• Strong communication skills and comfort interacting with employees and external visitors
• Proactive, resourceful, and comfortable working independently
• Experience with Microsoft Office or Google Workspace; familiarity with Slack or similar tools is a plus
• Team-oriented attitude with a willingness to take on a range of responsibilities
• Ability to work onsite five days per week

EDUCATION:

• 2- or 4-year degree preferred

HOURS:

• 8:30am–5:00pm; Monday through Friday

COMPENSATION:

• $40–43/hour (DOE) for the duration of the assignment