Office Administrator

Office Administrator – Join a Growing Landscape Contracting Team in Santa Barbara! A Santa Barbara–based landscape contracting company looking for a talented Office Administrator to become the backbone of our daily operations. If you thrive in a dynamic environment, enjoy wearing multiple hats, and take pride in keeping a business running smoothly, we want to meet you!

As our Office Administrator, you will oversee essential administrative functions, support our staff and management, and help ensure our projects and office operations flow efficiently. This is a fantastic opportunity for someone who is highly organized, proactive, and ready to step into a role where your work truly makes an impact.

Key Responsibilities

• Manage day-to-day office operations and serve as a central point of contact for employees, vendors, and clients.
• Process bi-weekly payroll with accuracy and confidentiality, including construction certified payroll reporting and compliance requirements.
• Handle Accounts Payable and Accounts Receivable functions.
• Perform Human Resources duties including onboarding new hires, maintaining personnel records, processing claims, and promoting HR best practices.
• Conduct general bookkeeping using QuickBooks.
• Prepare financial forecasts, reports, and monthly/annual closings.
• Ensure compliance with construction labor requirements, documentation standards, and project reporting.
• Organize and streamline office procedures and administrative workflows.
• Provide courier services as needed, including occasional visits to job sites and handling miscellaneous errands.

What You Bring (Competencies & Skills)

• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Effective problem-solving abilities and sound judgment.
• Technical proficiency with Google Workspace and QuickBooks.
• Strong interpersonal skills with the ability to collaborate across all levels of the organization.
• Knowledge of construction compliance, prevailing wage requirements, and certified payroll processes.

Required Qualifications

• Minimum 5 years of experience as an Office Manager, Office Administrator, or Bookkeeper.
• Advanced competency in QuickBooks.
• Experience with A/P, A/R, and payroll processing.
• Experience with construction certified payroll and compliance reporting.
• Proficiency in Google Workspace.
• Working knowledge of HR practices and principles.
• Bilingual in English and Spanish.
• Valid driver’s license and access to a personal vehicle during work hours.

Preferred Experience & Certifications

• Background in the trades or construction-related industries.
• Bookkeeping or accounting certifications.

Please call/text Jennie: 626-290-7328 and send resume to jennie.suguitan@bbsi.com

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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