What are the responsibilities and job description for the Executive Assistant position at Bayview Asset Management, LLC?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team within Lakeview Loan Servicing. This role requires a high level of professionalism, confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced, regulated environment. The Executive Assistant will serve as a key point of coordination, helping to streamline operations, facilitate effective communication, and support strategic initiatives. Hourly range is between $48.08/hr to $57.69/hr, with an annual bonus. Role will be located in-office in New York City.
Responsibilities
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and listen. The noise level in the work environment is usually moderate. The employee is occasionally required to stand, walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
EEOC
Lakeview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed based on merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team within Lakeview Loan Servicing. This role requires a high level of professionalism, confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced, regulated environment. The Executive Assistant will serve as a key point of coordination, helping to streamline operations, facilitate effective communication, and support strategic initiatives. Hourly range is between $48.08/hr to $57.69/hr, with an annual bonus. Role will be located in-office in New York City.
Responsibilities
- Provide high-level administrative support to one or more executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Prepare, format, and manage confidential correspondence, reports, presentations, and other business documents.
- Act as a liaison between the executive team and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Organize and coordinate meetings, including logistics, materials preparation, agenda creation, and minutes follow-up.
- Assist with the planning and execution of team offsites, business reviews, and executive briefings.
- Track key deadlines, follow up on action items, and support project coordination efforts.
- Manage document retention and assist with regulatory/audit documentation needs related to finance or mortgage processes.
- Support leadership with data entry, reporting, or ad hoc requests related to operational or departmental goals.
- Handle confidential information with integrity and discretion in compliance with company and industry standards.
- Other duties as assigned.
- 5 years of experience supporting senior executives, preferably in a finance, banking, or mortgage operations environment.
- Associate's or Bachelor's degree preferred, or equivalent professional experience.
- Exceptional organizational and time-management skills, with the ability to prioritize and adapt to changing needs.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with virtual meeting platforms (e.g., Zoom, Teams).
- Discretion and sound judgment when handling sensitive information.
- Experience with workflow tools (e.g., Concur, DocuSign, SharePoint) is a plus.
- Familiarity with industry terminology and the structure of mortgage/finance organizations.
- Proactive, self-starter mindset with a problem-solving attitude.
- Ability to build strong working relationships across departments.
- Demonstrated success working in a deadline-driven, compliance-sensitive environment.
- N/A
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and listen. The noise level in the work environment is usually moderate. The employee is occasionally required to stand, walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
EEOC
Lakeview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed based on merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
Salary : $48 - $58
