Part-Time Administrative Associate, Curriculum and Instruction

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities. 

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking a Part-Time Administrative Associate. The Part-Time Administrative Associate supports the Office Manager and Department Chair assisting with course scheduling, department functions, and room assignments. This includes communication with faculty and staff and with divisions across campus related to schedules and rooms. Additionally, they provide support for our Graduate Programs, assisting our Graduate Program Directors with communication with students, scheduling prelims and comps, recruitment, and applications.

An Associate's degree and three years of relevant work experience are required. A Bachelor’s degree and five years relevant work experience are preferred. 

Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Work with Department Chair on all academic class scheduling, this involves;

  • Inputting all course schedule information

  • Meeting with the Department Chair to discuss changes

  • Assigning instructors to rooms

  • Communicating with the Registrar's Office and other divisions on campus

• Take minutes for all department faculty meetings

• Schedule meetings for professors as needed

• Assist Office Manager with tasks as needed

• Attend weekly Graduate Program Directors meetings 

• Schedule activities on campus for graduate students and faculty

• Communicate with students, scheduling prelims and comps, recruitment, and applications

• Order business cards and brass name badges for all 1st year PhD students

• Schedule all graduate faculty meetings

• Support Department Chair, Office Manager, and faculty with various tasks as needed

• Make and print yearly excel spreadsheet for faculty and staff directory, spotlighting new faculty 

• Work with business office to handle ordering for Curriculum and Instruction summer camps, Math Teacher's Academy, MELA, and iEngage

• Work with events management in preparation for MTA and iEngage 

• Perform all other duties as assigned to support Baylor’s mission

• Ability to comply with university policies

• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!