What are the responsibilities and job description for the Faculty Office Manager position at Baylor Careers?
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
Baylor University Law School is seeking a skilled professional to provide high-quality support to its faculty. Working as part of a dedicated team of three office managers, this position serves approximately 23 full-time faculty members and is instrumental in maintaining smooth office operations. Through effective coordination, attention to detail, and a strong commitment to the law school's mission, the successful candidate will help faculty focus on teaching, scholarship, and service by ensuring their administrative needs are met efficiently and professionally.
A high school diploma and three years of relevant work experience are required. An associate’s degree and five years of relevant work experience are preferred. Additional education or experience may be considered in lieu of one another.
Additional requirements include:
- Must have experience using Microsoft Word, Excel, and PowerPoint
- Must have office experience and possess the ability to collaborate and work as part of a team
- Must have strong grammar and proofreading skills
All applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
- Provide comprehensive clerical and logistical support to faculty, including preparing course materials, processing textbook orders, managing Canvas content, handling expense reports, booking travel, preparing payment requests
- Maintain and manage an inventory of office supplies and initiate maintenance of office equipment as needed
- Assist with quarterly exam preparation, copying, administration, reconciliation, recording scores in Excel, and scheduling of student exam reviews, ensuring accuracy, confidentiality, and smooth execution of all exam-related processes
- Upload documents to and manage courses in Canvas
- Assist as needed in processing quarterly textbook orders by working closely with professors, publishers, and Baylor Bookstore
- Assist in preparation and duplication of course supplements
- Coordinate the sale and distribution of supplements to students
- Complete other tasks as assigned
- Support law school faculty meetings and events, assist with room scheduling in Astra, coordinate food orders and invoice payments, submit payment requests, and ensure compliance with Baylor policies (including travel) to facilitate smooth institutional operations
- Understand Baylor travel policy and communicate with team coaches regarding competition travel and submission of receipts
- Assist the faculty, the Associate Dean, and the Senior Assistant Dean with special projects as needed
- Perform all other duties as assigned to support Baylor’s mission
- Ability to comply with university policies
- Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!