What are the responsibilities and job description for the Office Manager position at Baylor Careers?
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
Baylor University is seeking an Office Manager that will directly support the Administrative Manager and Assistant to the Vice Provost for Research, as well as day-to-day operations of the unit. A successful candidate will be detail-oriented and have strong skills in organization, time-management, and communication. The candidate must be a self-starter with excellent follow-through, and work well in a team environment.
A high school diploma and three years of relevant work experience are required. An Associate’s degree and five years of relevant experience are preferred.
All applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
Provide administrative support to OVPR Senior Leadership
Manage calendars, schedule meetings, and coordinate travel arrangements
Receive, review, prioritize, and distribute communications on behalf of leadership
Utilize strong interpersonal and communication skills, both orally and in writing, and the ability to work effectively with a wide range of constituents in a diverse community
Maintain discretion and the highest professional standards while working with confidential information
Partner with other department leaders, the Business Office and key campus contacts as needed
Assist with daily office management functions to support efficient operations
Monitor and coordinate supply orders related to equipment and facilities
Maintain physical and digital records in accordance with established policies and procedures
Provide organizational assistance to OVPR core facilities that includes verifying and distributing data with end users for intercompany payments
Assist with planning, organizing, and coordinating departmental events, meetings, and special projects
Manage logistics, scheduling, communications, and related administrative support activities
Collaborate with Baylor's marketing and communication team to:
Update, maintain, and monitor department websites to ensure content is accurate and current
Coordinate the development and distribution of monthly departmental newsletters, including content collection, editing, formatting, and scheduling
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!