What are the responsibilities and job description for the Office Manager position at Baylor Careers?
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
The Office Manager for the Office of Student Success & Engagement oversees daily administrative and operational functions to ensure the office runs efficiently and effectively. This role manages budget processes, payroll, procurement, and travel coordination, while also supervising and supporting student workers. The Office Manager serves as a key operational partner, maintaining organized systems, ensuring compliance with institutional policies, and providing high-level support that advances the office’s mission to promote student success and engagement.
A high school diploma and three years of relevant work experience are required. A Bachelor’s degree and five years of relevant experience are preferred.
All applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
Manage and monitor departmental and program budgets to ensure accurate tracking and responsible use of funds
Process reimbursements, purchase requests, and financial transactions through Ignite in a timely manner, maintaining compliance with institutional policies and procedures
Oversee procurement activities, including purchasing goods and services, tracking expenses, and ensuring adherence to university procurement guidelines
Assist with financial reporting by compiling data, reconciling accounts, and providing updates to leadership to support informed decision-making
Oversee all aspects of student employment for the Office of Student Success & Engagement, including hiring, onboarding, training, scheduling, and some supervision
Ensure appropriate staffing coverage and professionalism across tutoring, supplemental instruction, mentoring, and other student support services
Provide ongoing guidance, performance feedback, and development opportunities to student employees to maintain high-quality service delivery
Coordinate travel arrangements and process reimbursements for staff in accordance with university policies
Maintain up-to-date knowledge of travel guidelines to ensure compliance and efficiency
Facilitate group travel logistics when needed, ensuring smooth coordination of itineraries and documentation
Support the day-to-day administrative operations across Academic Support, Student Support, and Grant and Sponsored Programs
Maintain organized systems, respond to operational needs, and ensure smooth coordination of office functions
Attend and contribute to meetings related to budget, payroll, procurement, and other operational priorities to support effective communication and alignment
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!