Clerk II-County Clerk/County Administration

To perform office clerical support tasks involving considerable judgment and initiative under the direction of the County Clerk and County Administrator; and to perform related work assigned. 

Clerical

1. Provide onsite reception duties for the County Clerk and County Administration Office for telephone and walk-in clients.
2. Compile, prepare and distribute meeting notices and agendas for the Bayfield County Board of Supervisors and various sub-committees and/or boards.    Prepare all supporting documents for each of the meetings, i.e. resolutions, ordinances, etc.; 
3. Attend meetings and take minutes for the Bayfield County Board of Supervisors and various sub-committees, ad hoc committees and/or boards;
4. Conduct follow-up actions and correspondence related to actions taken at County Board or committee meetings. 
5. Maintain hard-copy and/or electronic meeting files, including timely updates to the county web site as appropriate.
6. Assist in maintaining the County Clerk and County Administration webpages and various additional pages of the county web site;
7. Oversee the Timber Cutting Application process; 
8. Process and file all vehicle accident, property and liability claims;
9. Maintain the property inventory for insurance purposes.
10. Process marriage license applications;
11. Assist in drafting, distributing and analyzing RFP’s or Bids for County Projects, Services, or equipment.
12. Maintain calendars for checking out rooms for meetings in Outlook; 
13. Compile new data each year for the Bayfield County Directory;
14. Assist with mail operations
15. Assist in maintaining the Bayfield County Code of Ordinances.
16. Make travel and registration arrangements for County Board Members .
17. Utilize various social media platforms to promote county programs and activities.
18. Provide back-up to the Deputy County Clerk as needed.
19. Maintain office supplies for County Clerk and Administration offices.
20. Compile and Distribute Weekly Operations Update and semi-annual Municipal newsletter.
21. Utilize social media platforms to promote county programs and activities.
22. Assist with coordinating county activities including: Trainings, meetings and events.
23. Assist with research and compiling of data as requested for operational, grant, or programmatic purposes.
24. Notarize documents for internal requests as needed.
25. Other duties as assigned.

Elections:   Assist with election processes, when needed, as backup to the County Clerk.

Financial:

1. Balance out cash register and deposit monies with County Treasurer;
2. Assist with input of AP vouchers for payment of bills associated with all offices;
3. Assist in preparation of yearly audit; 
4. Assist with compiling and distributing the annual county budget (manual and electronic)

1. Associate Degree in Business Administration, Office Management or related field with one year of professional work experience in an office setting.
2. Typing 40 wpm, 10-key calculator experience.
3. Demonstrated proficiency and considerable knowledge using Microsoft365 applications including virtual meeting technology skills.
4. Experience with accounting preferred.
5. Election experience preferred.
6. Current Notary Public or obtain within 6 months of employment.

PHYSICAL REQUIREMENTS:
1.May require sitting in one location for extended periods of time.
2.May require extensive keyboard entry.
3.May require extended periods of time viewing computer monitor.
4.May require occasional lifting of 30 pounds or less.
5.Ability to talk and hear sufficiently to communicate in person and using electronic devices such as a telephone and computer

1. Ability to maintain a high level of confidentiality, discretion, and integrity as well as ability to exercise judgment and diplomacy;
2. Considerable knowledge of office practices, procedures, use of office equipment, and multi-line telephone system.
3. Ability to establish and maintain effective public and working relationships;
4. Attention to detail, organizational skills, ability to prioritize, proper grammar and phone etiquette as well as clerical tasks, and must possess strong organizational skills; 
5. Knowledge of Wisconsin Statutes in regard to the issue of marriage licenses;
6. Knowledge of election laws, election processes, and ability to work in the Wisconsin Elections Commission’s WISVOTE system. 
7. Knowledge of Roberts Rules of Order, WI Open Meetings Law and WI Open Records law.
8. Knowledge of and ability to utilize artificial intelligence technology.

Salary : $49,046 - $53,144