Operations Coordinator

Position Summary

Bay Metals & Fabrication is seeking an Operations Coordinator to support ship repair production teams by managing administrative processes, documentation, and logistics coordination. This role enables Production Managers, Trade Managers, and Supervisors to remain focused on execution by ensuring requests, paperwork, and records are accurate, organized, and on time.

The Operations Coordinator plays a key role in maintaining production flow, document control, and overall operational support across multiple active shipyard projects.

Key Responsibilities

Production Administration

• Submit and track rigging, crane, equipment, and service requests
• Coordinate material pickups and deliveries
• Monitor request status and follow up on delays
• Escalate overdue or critical requests impacting production

Documentation Control

• Print and distribute Plans of the Day and production work packages
• Maintain controlled document files and records
• Ensure proper handling, distribution, and destruction of CUI

Objective Quality Evidence (OQE)

• Scan and file Hot Work Tickets, weld documentation, and fit-up records
• Maintain electronic records of inspections, NDT reports, and quality documents
• Ensure project documentation is complete, accurate, and organized

Training Administration

• Organize and maintain safety and quality training records
• Track certifications and maintain sign-in sheets

Production Support

• Schedule production checkpoints and maintain action item logs
• Prepare daily paperwork packages for production teams
• Support turnover documentation and reporting requirements

Office Operations

• Maintain office supplies, printers, and filing systems
• Keep office and trailer spaces clean and organized

Emergency & Ground Support

• Print muster sheets and support accountability during emergencies
• Serve as point of contact for ground support needs
• Coordinate visitors, deliveries, and site support activities

Additional Duties

• Assist with meeting coordination and documentation
• Support procurement follow-up and material tracking
• Perform other duties as assigned

Qualifications

• High school diploma or GED required
• 2 years of administrative, operations, or project coordination experience
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams)
• Excellent organizational, communication, and multitasking skills
• Ability to work in a fast-paced shipyard or industrial environment
• Ability to handle Controlled Unclassified Information (CUI) appropriately

Preferred Experience

• Ship repair, NAVSEA, or government contracting environment
• Experience supporting production or industrial teams
• Familiarity with document control and quality records

Key Skills

• Strong attention to detail and organization
• Ability to prioritize and manage multiple tasks
• Effective communication and coordination skills
• High sense of urgency and accountability

Work Environment

• Combination of office and shipyard environments
• Primarily office-based, with occasional visits to active job sites to support production teams
• May involve exposure to outdoor elements such as heat, cold, and noise during site visits
• Industrial areas may include dirt, dust, and typical shipyard conditions
• Occasional need to walk job sites, climb stairs or ladders, and navigate uneven surfaces
• Must be able to wear required personal protective equipment (PPE) when in production areas

Requirements

• Must be able to gain access to all area shipyards (DBIDS access required)

EEO Statement

Bay Metals & Fabrication is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic.

Pay: $26.50 - $31.25 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $27 - $31