What are the responsibilities and job description for the Warehouse Administrative Assistant position at Bay Metals & Fabrication, LLC?
Job description:
About Bay Metals & Fabrication, LLC:
We are proud to play a vital role in supporting our nation's defense through shipbuilding and repair. Our work helps keep Navy vessels mission-ready, and every team member, whether on the shop floor, deckplates, or in the office, contributes to that mission. If you're looking for more than just a job and want to be part of something bigger, this may be the opportunity for you.
Position Overview:
We're seeking a highly organized Warehouse Administrative Assistant to join our team. In this role, you’ll provide critical support to our warehouse operations by managing the administrative and clerical aspects of shipping, receiving, and inventory. Your attention to detail and communication skills will help ensure the seamless flow of materials in support of essential projects.
Key Responsibilities:
Shipping & Receiving Administration
- Coordinate and schedule incoming and outgoing shipments.
- Verify deliveries against packing slips, purchase orders, and bills of lading.
- Prepare shipping documentation including BOLs, labels, and customs forms.
- Maintain detailed shipping and receiving logs; report discrepancies and damages.
- Communicate delays or issues to internal teams.
Warehouse Clerical & Data Entry
- Accurately record transactions in our ERP system (Microsoft Dynamics 365 Business Central).
- Maintain organized records of inventory movement and audit trails.
- Support inventory cycle counts and reconciliations.
- Generate reports on shipping status, inventory, and receiving activity.
- Assist with internal and external audits as needed.
Qualifications:
- U.S. Citizenship required due to government contract work.
- High school diploma or GED (associate degree preferred).
- 2 years of warehouse administration or logistics experience.
- Strong skills in Microsoft Office (especially Excel); ERP experience preferred.
- Detail-oriented with strong organizational and communication skills.
- Comfortable working in a fast-paced environment with competing priorities.
- Familiarity with basic warehouse operations and freight documentation.
Work Environment:
- Office setting within a warehouse environment.
- Some lifting (up to 25 lbs) and walking required.
- Standard business hours with flexibility during peak operational periods.
Be Part of Something Bigger
Join a team where your work supports the men and women who serve our country. Apply today and bring your skills to a company that values precision, reliability, and national purpose.
Note: Candidates selected for an interview will be asked to complete a basic Excel proficiency test as part of the process.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person