Accounts Payable/Receivable Clerk

Accounts Payable / Accounts Receivable Specialist

Bauman Farms & Garden

Position Summary

Bauman Farms & Garden is seeking a detail-oriented and highly organized Accounts Payable (AP) / Accounts Receivable (AR) Specialist to support the financial operations of our growing agricultural, wholesale, retail, and garden center businesses. This position plays a critical role in maintaining accurate financial records, processing vendor payments, managing customer accounts, and ensuring efficient cash flow across multiple divisions.

The AP/AR Specialist will work closely with the Wholesale, Retail, Production, and Administrative teams, serving as a key point of contact for billing, collections, vendor relationships, account reconciliation, and financial reporting.

Key ResponsibilitiesAccounts Payable

• Process and verify vendor invoices for accuracy and proper coding.
• Match invoices with purchase orders, receiving documents, and approvals.
• Prepare and process weekly check runs, ACH payments, and electronic payments.
• Maintain vendor records, W-9 documentation, and payment files.
• Resolve invoice discrepancies and respond to vendor inquiries.
• Reconcile vendor statements and accounts.
• Monitor payment schedules to ensure timely payments and maximize available discounts.
• Assist with annual 1099 preparation and reporting.
• Maintain compliance with company accounting policies and internal controls.

Accounts Receivable

• Generate and distribute invoices for wholesale customers and other business accounts.
• Process incoming payments, including checks, ACH transfers, credit cards, and cash receipts.
• Reconcile customer accounts and research billing discrepancies.
• Monitor aging reports and follow up on past-due balances.
• Communicate professionally with customers regarding account status and payment arrangements.
• Maintain customer account records and credit information.
• Assist with credit applications and account setup.
• Support cash flow management through accurate tracking and reporting of receivables.

Wholesale & Retail Support

• Partner with the Wholesale Division to ensure accurate pricing, invoicing, and account management.
• Work closely with Retail Division managers to reconcile daily sales, deposits, and point-of-sale transactions.
• Process and track wholesale account credits, adjustments, and rebates.
• Assist with inventory-related invoice reconciliation and vendor billing reviews.
• Support department managers with budget tracking and expense reporting.
• Provide financial and administrative support during peak seasonal business periods.

Accounting & Administrative Responsibilities

• Perform monthly bank, credit card, and general ledger account reconciliations.
• Assist with month-end and year-end closing procedures.
• Maintain organized accounting records and supporting documentation.
• Prepare financial reports and spreadsheets as requested by management.
• Support external audits and provide requested documentation.
• Identify opportunities to improve accounting processes and efficiencies.
• Cross-train and provide backup support for other administrative and accounting functions.
• Maintain confidentiality of financial, employee, customer, and vendor information.

Qualifications

• Minimum of 2 years of Accounts Payable, Accounts Receivable, bookkeeping, or general accounting experience preferred.
• Proficiency in Microsoft Office, especially Excel.
• Experience with accounting software and point-of-sale systems.
• Experience in agriculture, wholesale distribution, retail operations, or seasonal businesses is a plus.
• Strong understanding of accounting principles and financial processes.
• Exceptional attention to detail and accuracy.
• Strong communication, customer service, and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Desired Skills & Competencies

• Strong analytical and problem-solving abilities.
• Ability to work independently and collaboratively across departments.
• Excellent time management and follow-through.
• Professionalism and discretion with confidential information.
• Adaptability and flexibility during peak seasonal periods.
• Ability to build positive relationships with customers, vendors, and coworkers.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and move up to 25 pounds.
• Ability to move between office, retail, and operational areas of the farm as needed.

Bauman Farms & Garden is a family-owned business dedicated to providing exceptional products and experiences to our customers while supporting a collaborative and team-oriented workplace culture.

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Experience:

• Accounts Payable and Receivable: 1 year (Preferred)

Work Location: In person

Salary : $24 - $29