Sr. Buyer - Materials Management

JOB PURPOSE & MISSION  

To provide the timely acquisition of items for assigned GHS facilities.  

Essential Job Functions include, but are not limited to:   

1. Processes purchase orders for assigned General Health System facilities.  

Screens requisitions to ensure proper authorization is included.  

Manage inventory of: Rentals: including, but not limited to cylinders, Bed rentals, wound vac rentals  

Ensures all information on purchase orders is accurate.  

Works with Accounts Payable department to resolve invoice discrepancies.  

Works with Vendors for any service or product needs.   

Processes returns to vendors, expediting credits and/or exchanges.  

Works with customer departments to communicate pertinent order information, and product substitution when necessary.  

Utilizes group-purchasing contracts in effect.  

Prepares requests for quotation as needed; assists with cost analysis of stocked merchandise.  

Reviews distributor websites for rejections and backorders.  

Communicates delays in product arrival with appropriate team member.  

Works with customer departments to arrange product substitution when necessary.  

2. Performs all other duties as assigned.  

JOB REQUIREMENTS   

Experience  

Required – Two years purchasing experience (health care related preferred).  

Education  

Required – High School diploma or GED  

Preferred – Some advanced education  

Certifications & Licensure  

Required – none  

Special Skills or Knowledge  

Required – Working knowledge of established purchasing practices according to industry standards; must be highly computer literate  

Preferred – knowledge of contracts/negotiations, ERP system (Premier or similar)

HIPAA & SAFETY REQUIREMENTS  

HIPAA - Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Patient demographics, patient related complaints, and information related to patient location.    

SAFETY - Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, and monitoring of clinical alarms.  

PERFORMANCE CRITERIA & STANDARDS  

Everyday Excellence Values - Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.    

Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.   

Takes initiative in living our Everyday Excellence values and vital signs.   

Takes initiative in identifying customer needs before the customer asks.   

Participates in teamwork willingly and with enthusiasm.   

Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.   

Keeps customers informed, answers customer questions and anticipates information needs of customers   

Corporate Compliance - Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines.   

Practices diligence in fulfilling the regulatory and legal requirements of the position and department.   

Maintains accurate and reliable patient/organizational records.   

Maintains professional relationships with appropriate officials; communicates honestly and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.   

Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.   

Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.   

Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.   

Upholds the ethical standards of the organization.   

Performance Improvement - Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance.   

Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.   

Initiates or redesigns to continuously improve work processes.   

Contributes ideas and suggestions to improve approaches to work processes.   

Willingly participates in organization and/or department quality initiatives.   

Cost Management - Employee demonstrates effective cost management practices.   

Effectively manages time and resources   

Makes conscious effort to effectively utilize the resources of the organization — material, human, and financial.   

Consistently looks for and uses resource saving processes.   

Patient & Employee Safety - Employee actively participates in and demonstrates effective patient and employee safety practices.   

Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.   

Employee proactively reports errors, potential errors, injuries or potential injuries.   

Employee demonstrates departmental specific patient and employee safety standards at all times.   

Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.  

Education

Bachelor’s degree in Supply Chain, Business, Healthcare Administration, or related field ( or equivalent experience )

Experience

2 years of purchasing or supply chain experience Healthcare/hospital experience preferred Experience with GPO contracts (Premier preferred)

Technical Skills

ERP system experience (Premier, Lawson, Workday, or similar) Proficiency in Excel Knowledge of PO processing, contract pricing, and item master data

Skills & Abilities

Knowledge of hospital supply chain operations Ability to manage vendors and resolve backorders and shortages Strong organizational, analytical, and problem-solving skills Ability to work in a fast-paced, multi-department environment Effective communication with clinical staff, vendors, AP, and Receiving

Preferred

CPSM, CPIM, or similar certification Experience with product substitutions, recalls, or ERP transitions

Full-Time