Executive Assistant to General Manager

Executive Assistant to General Manager (HOA) and Board of Directors

Camarillo | Full-Time | Competitive Pay Benefits

Make an Impact in a Thriving Community

Are you a highly organized, resourceful professional who enjoys being the right hand to leadership? We’re looking for an Executive Assistant to support the General Manager of a large, well-established Homeowners Association and Board of Directors .

This is more than an admin role—you’ll be a key partner in operations, communication, and community success, working closely with leadership, board members, residents, and vendors.

Why You’ll Love This Role

• Be at the center of decision-making and operations
• Work in a stable, professional, and community-driven environment
• Variety in your day—no two days are the same
• Opportunity to grow within property management/HOA leadership
• Competitive compensation full benefits package

What You’ll Be Doing

• Prepare agendas for Board meetings (Open Session, Executive Session, Committee Meetings, and Annual Meetings), compile supporting materials, and distribute in advance.
• Attend meetings and accurately record, prepare, and distribute meeting minutes.
• Draft, edit, and coordinate correspondence and official documents for the General Manager, Board of Directors, and staff.
• Support preparation and distribution of newsletters and official communications.
• Coordinate materials and communications related to Board elections, including candidate packets, ballots, and annual meeting documentation.
• Manage compliance-related processes, including logging violations, coordinating hearings, issuing notices, and tracking outcomes and appeals.
• Assist in preparing required disclosures and documentation associated with the annual budget process.
• Maintain and update directories, governance documents, handbooks, and organizational records.
• Support website updates, including maintaining content and adding new pages or features as needed.
• Attend committee and internal meetings as required to document minutes and support administrative needs.
• Maintain calendars, membership rosters, and administrative logs.
• Assist with records management, including archiving, scanning, and organizing files.
• Provide administrative support for mailings and general office operations.
• Perform additional duties as assigned to support organizational needs.

What We’re Looking For

• Strong organizational and multitasking skills (you love staying ahead of things!)
• Excellent written and verbal communication
• Professional, polished, and approachable demeanor
• High level of discretion with confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience in HOA, property management, or real estate is a plus (not required)
• Experience working with boards or committees
• Minimum of 5 years of administrative or executive support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general database systems.
• Strong written communication skills with the ability to compose professional, grammatically correct correspondence.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail and ability to manage multiple priorities effectively.
• Professional demeanor with exceptional interpersonal and communication skills.
• Working knowledge of governance documents such as bylaws, rules and regulations, and related compliance standards is highly desirable.
• Valid driver’s license and ability to travel locally as needed.

Schedule

• Monday–Friday, standard business hours
• Occasional evening board meetings (flexibility required)

Compensation

• Competitive salary (DOE)
• Medical, dental, vision benefits
• PTO holidays
• Growth and stability within a respected organization

For immediate consideration call/text Jennie 626.290.7328 and send resume to jennie.suguitan@bbsi.com

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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INDIE

Pay: $35.00 - $40.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• EXECUTIVE ASSISTANT: 3 years (Required)

Work Location: In person

Salary : $35 - $40