Trust Administrator

Major Job Function:

Administration of assigned accounts: IRA, personal, and trust.

Experience/Skills necessary to perform duties:

• 2 years of trust administration or related experience. 
• Proficiency in Word, Excel, and Outlook, and aptitude for trust systems.
• Excellent client service skills.
• Attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Organizational and prioritization skills.
• Diligent worker and self-motivated.
• Aptitude to complete the course of study and become certified as a Certified Trust & Financial Advisor (CTFA) or Self-Directed IRA Professional (SDIP).

Regular Duties and Responsibilities:

Administration of assigned accounts includes, but not limited to:

·       Respond to client visits, calls, emails, and other client requests.

·       Supervise the opening and closing of accounts.

·       Document preparation and review:

·       Prepare, provide, and confirm completion of primary documents to open and administer an account.

·       Coordinate with client’s attorneys to review trust documents as to administrative feasibility & acceptance.

·       Set up and maintain client and account profile info in the trust system.

·       Maintain account opening/closing checklist to confirm accuracy and completion of account set up or closing.

·       Prepare, complete, and present account reviews for approval.

·       Direct and approve receipts and disbursements for posting: checks, ACH, and wires

·       Submit discretionary distribution requests for trust accounts.

·       Coordinate with assigned investment advisors to determine and document investment objectives of the account.

·       Monitor account cash balances to assure the investment of excess funds and the availability of funds for disbursement.

·       Submit and approve trade requests as needed.

·       Confirm completion and accuracy of transactions posted.

·       Administer miscellaneous account assets: real estate, LLCs & partnerships, oil & gas

·       Pay property taxes and insurance; inspect real estate properties; obtain and update valuations of miscellaneous account assets in the trust system.

·       Support business development to obtain new accounts, including meeting with prospective clients to provide information about trust services. 

·       Supervise document management:

·       Establishment and maintenance of account files to retain primary and important documents

·       Scanning and indexing account files electronically.

·       Sending closed and aged account files to storage or destruction. 

·       Coordinate with tax professionals for tax reporting. Review, sign and file trust tax returns; direct and approve income tax payments and tax refunds.

·       Joint receipt and withdrawal of physical assets and asset documents in and out of the trust vault

·       Assist in the administration of estates: gather, secure, inventory, value, report and dispose of estate assets.

·       Assist with gathering account files and information for annual audit and regulatory exams.

·       Other duties as assigned.

The wage listed is within the range associated with this position. Actual compensation will be based on qualifications and experience.