Legal Secretary

Reports To: Office Administrator

Responsibilities:

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Assist in ordering title, UCC, and corporate searches. 
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.   
• Research and respond to inquiries and requests for information.
• Coordinate travel arrangements.  
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.  
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.   
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members. 
• Ability to handle and adjust to competing deadlines and priorities.  
• Excellent communication skills.  
• Client service focused. 
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.