What are the responsibilities and job description for the Secretary/Bookkeeper position at Alabama State Department of Education?
Position Title : School Secretary
Department or Unit : School Assignment
Reports To : Principal or Designee
Supervises: May supervise assigned clerical personnel
Job Summary : Performs secretarial and clerical duties for a school
Typical Duties :
- Performs the usual secretarial routines and practices associated with an efficient, productive, and well-managed office; e.g., typing, filing, phones.
- Maintains regular filing system and processes records and incoming correspondence, as requested.
- Performs any bookkeeping task associated with the specific position.
- Maintains and complies routine and office reports.
- Schedules and arranges appointments.
- Provides information to various personnel, outside agencies, and the community when requested.
- Orders and maintains office equipment and supplies as necessary.
- Organizes office, schedules work, and supervises other clerical employees for optimum efficiency.
- Welcomes visitors and provides information as required.
- Displays personal conduct which sets an example for students to emulate.
- Performs other duties as required.
Minimum Requirements:
- High School diploma.
- Proficiency in clerical/computer skills.
- Working knowledge of basic office procedures and the operation of common office equipment and machine.
- Extensive clerical experience.
- Ability to supervise and operate an office effectively.