What are the responsibilities and job description for the Legal Secretary position at Balch & Bingham?
Reports To: Office Administrator
Responsibilities:
- Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
- Maintain calendar and deadlines for attorneys.
- Schedule meetings and conferences.
- Enter, review, and edit time entry for attorneys.
- Coordinate new business intake process.
- Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
- Research and respond to inquiries and requests for information.
- Coordinate travel arrangements.
- Process expense reimbursements and check requests.
- Organize and maintain files.
- Serve as point of contact for guests, vendors, and couriers.
- Track and order office supplies.
- Provide other support as necessary.
Skills and Qualifications:
- Proficiency in Microsoft Office Suite and video conferencing platforms.
- Detail-oriented and strong follow-through skills.
- Ability to work independently and collaboratively with other team members.
- Ability to handle and adjust to competing deadlines and priorities.
- Excellent communication skills.
- Client service focused.
- Some overtime may be required.
- Prior transactional experience preferred.
- High school diploma or equivalent required.