What are the responsibilities and job description for the Title and Closing Assistanat and/or Real Estate Legal Secretary position at Maddox, Thornley & Sanders?
Title and Closing Assistant and/or Real Estate Legal Secretary
Job Overview
We are seeking a detail-oriented and organized Title and Closing Assistant and/or Real Estate Legal Secretary to support our real estate legal team. This role involves preparing title commitments, assisting with the preparation of closing documents, and ensuring compliance with title insurance and closing requirements. The ideal candidate will have a strong understanding of real estate transactions, excellent administrative skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
- Prepare and review title commitments to ensure accuracy and completeness for various real estate transactions.
- Assist in drafting and organizing closing documents, including deeds, affidavits, settlement statements, and other necessary paperwork.
- Coordinate with buyers, sellers, lenders, and other stakeholders to facilitate smooth closing processes.
- Assist with verifying title searches, resolving title issues, and ensuring all requirements are met prior to closing.
- Manage scheduling of closings, communicate with clients, agents, and attorneys to gather necessary documentation.
- Maintain organized files of all transaction documents in compliance with legal standards.
- Support the legal team with administrative tasks related to real estate closings as needed.
- Ensure all closing procedures adhere to applicable laws, regulations, and company policies.
Qualifications
- Proven experience as a legal secretary or assistant in a real estate law firm or department preferred (Preferred).
- Strong knowledge of real estate transactions, title commitments, escrow procedures, and closing processes (Preferred)
- Excellent organizational skills with keen attention to detail.
- Ability to handle multiple tasks efficiently while maintaining accuracy under deadlines.
- Proficient in Microsoft Office Suite (Word, Excel) and familiarity with legal document management systems is a plus.
- Effective communication skills for liaising with clients, title companies, lenders, and team members.
- Discretion and professionalism when handling sensitive information.
This position offers an engaging opportunity for candidates interested in supporting real estate transactions through detailed administrative work combined with legal support functions.
Pay: $17.50 - $30.00 per hour
Expected hours: 37.5 – 40.0 per week
Benefits:
- Health insurance
- Paid sick time
- Retirement plan
Work Location: In person
Salary : $18 - $30