Accounts Payable Coordinator

Our Finance/Accounting department has an excellent opportunity for an Accounts Payable Coordinator in the Firmwide (One Cleveland Center) office. This is a non-exempt position that reports to the Accounts Payable Supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Audit and verify Firm, client, and employee disbursement requests via Chrome River Online Expense and Invoice Management Services for assigned offices.
• Research and respond to accounts payable-related inquiries.
• Perform data e-Invoice uploads.
• Print daily rush checks according to Firmwide AP department schedule.
• Print weekly local checks to various BakerHostetler offices.
• Enter manual checks into Elite 3E.
• Audit weekly Accounts Payable aging report and print weekly disbursements to be mailed to vendors.
• Utilize computerized accounting software programs to perform duties and responsibilities.
• New vendor set up and maintenance of current vendors, ensuring the proper documentation is collected and stored.
• Enter correcting entries into Elite 3E per Office Administrator and/or budget holder instructions.
• Provide customer service to assist Firm attorneys, management, and staff with AP services and Chrome River questions.
• Perform as backup person to others in the AP department as needed (vacation, etc.).
• Other duties as requested and assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

• High school diploma or general education degree (GED) along with a minimum of three (3) years of related experience, or the equivalent combination of education and experience. Law firm or professional services experience is highly desirable.

TECHNICAL SKILLS:

• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, and a strong working knowledge of Excel.
• Experience with Elite 3E and Chrome River is highly desirable.
• Proven aptitude to learn new software applications.

LANGUAGE SKILLS:

• Ability to communicate with end users and other department staff members.
• Ability to effectively present information in one‑on‑one and small group situations to all levels of professional and support staff.
• Ability to write simple correspondence and routine messages.
• Ability to read and comprehend simple instructions, short correspondence and memos.

MATHEMATICAL SKILLS:

• General knowledge of accounting principles and internal control concepts.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference, and proportions to practical situations.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
• Exhibit independent thinking and decision making.
• Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to think strategically, develop tactics and execute pragmatically.

OTHER SKILLS and ABILITIES:

• Experience with vendor maintenance, collecting W9 forms, and validating vendor information. Familiarity with the 1099 process.
• Knowledge of foreign currency invoices.
• Demonstrated ability to multi-task and be detail-oriented with strong follow-up methods.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Ability to exercise discretion with confidential and sensitive information.
• A strong client service approach and team orientation.

PHYSICAL DEMANDS: The physical demands described here are representative of those that should be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, documents, books, pen/pencil, paper, controls and manipulate a keyboard, and input data into a PC; and talk or hear. The employee is frequently required to walk.
• The employee is occasionally required to use hands to prepare correspondence and reports on a personal computer.
• The employee is occasionally required to stand and reach with hands and arms. And stoop, kneel, bend, crouch or crawl.
• Ability to operate a variety of standard office equipment including a computer, copy and facsimile machines.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

The salary offered in any location will be determined by a wide range of factors, including, but not limited to, experience level, education/training, geographic region, and relevant skills. Associates also participate in a performance- and hours-based bonus program. The expected annual salary for this position ranges from $57,000- $68,000.

Baker & Hostetler LLP is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.