Human Resources Administrator

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.

With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S.

At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits:

• Competitive Compensation
• Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)
• 401K (generous retirement benefits) with a Company Match
• Paid Holidays and Paid Time Off

SUMMARY

Under direct supervision, the Human Resources Coordinator handles and provides support for various HR employee programs within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, and any other employee updates using company human resources management system software and subsequent third-party vendors such as but not limited to benefits, leave of absence, and workers' compensation.
• Explain human resources policies, procedures, laws, standards, or regulations.
• Process union contract revisions.
• Maintain current knowledge of the union contracts in place.
• Intakes employee relations issues, such as harassment allegations, work complaints, or other employee concerns and transfers it to the HR Business Partner.
• Maintain current knowledge of State and/or Provincial Leave and Labor Laws.
• Schedule or conduct new employee orientations.
• May assist with screening (review of applications, telephone interviews, contact with candidates)
• Update, as directed, human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
• As directed, propose or draft personnel policies or procedures.
• As directed, participates in meetings that involve a range of issues (e.g. personal actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff.
• Process terminations and ensure all necessary legal requirements/paperwork is completed by state/provincial.
• Provides management with information or proposes training related to HRIS processes.
• Presents information on a variety of topics for the purpose of conveying information and/or making recommendations or implementing new processes.
• Analyze employment-related data and prepare required reports.
• Interfaces with branch to ensure new hire paperwork is completed and entered into the HRIS systems.
• Compiles data from personnel records and prepares reports for governmental compliance.
• Verifies work eligibility. Tracks and coordinates employment extensions as needed for impacted employees.
• Responsible for maintenance of employee files for both current and terminated employees.
• Follows all company policies, procedures and safety rules.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Exemplify the BakeMark core values of Partnership, Performance, Passion and Initiative in all aspects of assigned duties.
• Other duties as assigned to meet company goals.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to maintain a high level of confidentiality.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines (project management skills).
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Must have strong MS Excel and Outlook skills. Recruiting, HRMS computer systems and Desktop publishing experience a plus.
• Knowledge of State/Provincial and Federal labor laws and regulations.

BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.