What are the responsibilities and job description for the Office Administrator position at B Side Selections, LLC?
Company Description
B Side Selections, LLC is a locally owned distributor of fine wine and spirits that is a dynamic, growing company dedicated to delivering exceptional service and operational excellence. We are seeking a highly organized and detail-oriented Office Administrator to join our team and support our day-to-day business operations.
Position Overview
The Office Administrator will play a key role in maintaining smooth office operations, managing administrative tasks, and supporting accounting and inventory processes. The ideal candidate is proactive, efficient, and able to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities
- Maintain and organize company records, documents, and digital files
- Support accounting tasks, including data entry, invoicing, and reconciliation
- Manage schedules, calendars, and communication for internal teams
- Create and maintain spreadsheets, reports, and tracking documents
- Assist with inventory and purchase order management as needed
- Manage product entry within internal sales platforms and ERP
- Coordinate with vendors, clients, and internal staff
- Support general office functions, including supply management and correspondence
Required Skills & Qualifications
- Proficiency in QuickBooks (mandatory)
- Strong Microsoft Excel skills, including formulas, data organization, and data entry
- Experience with Google Workspace (Google Drive, Sheets, Docs, etc.)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple tasks and prioritize effectively
- Comfortable in a fast-paced, team-oriented environment
Preferred Qualifications
- Prior experience in office administration, bookkeeping, or related roles
- Experience in the beverage, distribution, or hospitality industry (a plus)
If you are a results-driven individual with a passion for wines and spirits, and you thrive in a challenging yet rewarding sales environment, we encourage you to apply.