Compliance Advisor

Summary:

• Location: Newark, NJ
• Duration: 12 Months
• Work Mode: Hybrid (2 days/week in office, Thursdays and one day flex)
• Schedule: Mon-Fri (9am-5pm EST)
• Occasional travel to other locations

Responsibilities:

• Serve as a subject matter expert and primary liaison for the administration and continuous improvement of the Company's Workplace Accommodations Program and Office of Accessibility Programs initiatives.
• Complete reporting and liaise with external vendors regarding Affirmative Action Program and EEO Compliance requirements.
• Lead and manage the interactive process for workplace accommodation requests under Federal and State human rights statutes.
• Conduct thorough analysis of accommodation requests, evaluating undue hardship considerations, functional limitations, and available effective accommodations.
• Draft and manage all accommodation-related correspondence.
• Maintain HIPAA-compliant recordkeeping across documentation systems and databases.
• Partner with managers, HR Business Partners, and legal counsel to identify and implement reasonable accommodations.
• Monitor open accommodation cases and ensure timely follow-up and proper closure.
• Identify trends in accommodation requests and recommend process improvements.
• Provide training and consultations to managers and HR on accommodation obligations.
• Stay current on evolving federal and state accommodation law.
• Partner with the Sr. HR Consultant and vendor to develop and maintain required Affirmative Action Plans.
• Assist with annual NJ compliance initiatives.
• Provide compliance guidance to Recruiters and HR on Talent Acquisition hiring matters.
• Fulfill internal ad hoc data requests for labor market data and workforce demographic reporting.

Requirements:

• Understanding of basic talent acquisition compliance, hiring workplace compliance, and best practices compliance.
• Comfort with and understanding of ADA, PWFA, FMLA, PUMP Act, NY Law Against Discrimination, NY Human Rights Law.
• Experience with the workplace accommodation interactive process, including manager coaching, risk mitigation, and creative problem solving.
• Critical thinker with strong problem-solving skills.
• Excellent customer service and strong communication skills.
• EEOC, affirmative action, OFCCP experience familiarity is highly preferred.
• SAP experience and advanced skills in MS Excel (VLOOKUP, pivot tables), SharePoint.
• Bachelor's degree with 7-10 years' experience required; Manager open to less experience (5) with Master's degree, preferably in HR, people analytics or 10 years' experience for candidates with no degree.

Preferred Skills:

• Deep working knowledge of ADA, PWFA, Title VII (religious accommodations), Section 503, VEVRAA, FMLA, and EEOC enforcement guidance.
• Strong written communication skills; experience drafting legally sensitive HR correspondence.
• Demonstrated ability to manage a high-volume accommodation caseload with attention to detail and confidentiality.
• Proficiency in SAP SuccessFactors, MS Excel (Advanced), Microsoft SharePoint, Adobe Acrobat.
• Strategic problem-solving; ability to navigate ambiguous situations and balance legal compliance with employee experience.