What are the responsibilities and job description for the Administrative Assistant position at Avid Engineers?
Job Title: Administrative Assistant
Location: Lowell, MA
Company: Avid Engineers
Job Description: Avid Engineers is a fast-growing MEP/FP engineering firm known for tackling complex, large-scale projects across multiple sectors. We are seeking a highly organized and proactive Administrative Assistant to support our Contracts & Proposals, Accounting, and Marketing teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and wants to play a key role in supporting critical business operations.
Key Responsibilities:
Contracts and Proposals & Accounting Support
- Assist with the preparation, formatting, and submission of proposals and qualification packages.
- Maintain and organize proposal templates, resumes, and related materials.
- Track proposal deadlines and assist with coordination of submissions.
- Assist with invoicing and general data entry.
Marketing & General Administrative Support
- Assist in the development and updating of marketing materials, presentations, and brochures.
- Provide day-to-day administrative assistance across departments.
- Maintain organized filing systems (digital and physical).
- Coordinate meetings, prepare agendas, and track action items.
- Assist with internal communications and document preparation.
Qualifications:
- Experience in an administrative, office support, or coordinator role (AEC industry experience is a plus but not required).
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills with strong attention to detail.
- Proficient in Microsoft Word, Excel, and PowerPoint.
Benefits:
- Health, dental, vision & life insurance
- 401(k) plan with company match
- Paid time off (PTO)
- Short and long-term disability
Pay:
- DOE (Depending on Experience)
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000