Clinic Assistant Manager

Position Summary
We are looking for a reliable, detail-oriented professional to support both the daily functions of our office and the clinical operations of our team. This dynamic role is key to maintaining a safe, organized, and welcoming environment for staff, clients, and families. The position involves administrative management, crisis support, and coordination to keep the team running smoothly and effectively.

Primary Responsibilities

• Maintain a safe, supportive, and professional environment for clients and staff
• Provide backup coverage for Autism Technicians, including direct client support when necessary
• Assist in behavior management and de-escalation during crises
• Oversee office operations, including facility upkeep, ordering supplies, managing equipment, running errands, and coordinating with vendors
• Manage calendars, schedule meetings, and organize internal and external appointments
• Answer calls and messages promptly and professionally
• Set up and maintain organized, functional workspaces that meet team needs
• Ensure shared office and therapy spaces remain clean and orderly
• Partner with HR on policy updates and communicate changes to staff
• Streamline administrative processes to improve efficiency
• Work with IT to maintain office technology and resolve technical issues
• Process invoices and office-related payments in a timely manner
• Prepare accurate and timely reports
• Welcome and assist visitors, families, and clients with professionalism and courtesy
• Support onboarding and orientation for new staff members
• Serve as a resource for staff regarding office logistics such as supplies, time off, or payroll procedures
• Plan and coordinate staff events, meetings, and celebrations

Required Qualifications

• High school diploma or GED
• CPR/First Aid certification (or willingness to obtain)
• Crisis intervention training (or willingness to complete certification)
• Prior experience in office administration, coordination, or a similar role
• Ability to pass a background check
• Reliable transportation and valid auto insurance
• Strong interpersonal and teamwork skills
• Knowledge of office systems and processes
• Proficiency in Microsoft Office (particularly Excel and Outlook)
• Comfortable using standard office equipment (printers, scanners, fax machines, etc.)
• Strong organizational and time management skills with the ability to handle multiple priorities
• Clear written and verbal communication skills
• Detail-oriented, proactive, and solution-focused

Preferred Qualifications

• Bachelor’s degree in a related field (e.g., Business Administration, Psychology, Education)
• Experience working with children or individuals with developmental disabilities

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Ability to Commute:

• Mobile, AL 36606 (Required)

Work Location: In person

Salary : $15 - $17