Academic Affairs Coordinator

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.

AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.

We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found

Position Purpose

The Academic Affairs Coordinator provides comprehensive support to the Office of Academic Affairs, ensuring the effective coordination of accreditation and academic assessment activities, curriculum management, and faculty affairs. This position contributes to the operational and strategic success of the office by maintaining accurate records, managing budgets, streamlining administrative functions, and responding to time-sensitive inquiries. The Coordinator also develops and implements standard operating procedures and leverages data analysis and interpretation to advance strategic goals, inform decision-making, and enhance efficiency, accuracy, and organizational effectiveness.

Submission Of a Cover Letter Isrequiredfor Full Consideration.

Core Competencies:

• Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
• Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives.
• Handles all information with tact and discretion and recognizes the confidential nature of university business.
• Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.
  
  

Essential Job Functions

Accreditation and Assessment

• Support institutional and programmatic accreditation efforts, including documentation, record keeping, and reporting; ensure compliance with accrediting bodies
• Organize and maintain faculty qualifications files and implement the faculty qualifications process under the direction of the Associate Provost
• Assist in preparing reports, self-studies, and site visit materials, incorporating data analysis and evidence-based findings
• Manage the course evaluation system by scheduling administrations and e-mail campaigns, releasing survey results, and summarizing data to identify trends and actionable insights
• Coordinate data collection, analysis, and interpretation for academic assessment and learning outcomes; prepare summaries and visualizations to support continuous improvement initiatives
  
  

Administrative Operations

• Manage office workflows to improve efficiency and effectiveness
• Prepare, analyze, and manage spreadsheets that support data-informed decision making; generate regular and ad hoc reports for leadership
• Maintain organized and compliant recordkeeping systems (digital and physical)
• Monitor budgets and fund balances; maintain and track expenditures
• Update and maintain Academic Affairs webpages in collaboration with the Office of Marketing Communications
• Coordinate meetings, schedule catering, prepare agendas, and record minutes
  
  

Curriculum Management

• 1. Maintain curriculum management system; ensure accurate curriculum records in relevant systems (e.g., CourseDog) and generate reports to support curriculum review and planning processes
• Analyze curriculum data to identify trends, gaps, and opportunities for program improvement
• Liaise with academic departments and other university offices to track and communicate curriculum changes, updates, and approvals
  
  

Faculty Affairs

• Coordinate faculty lifecycle processes by preparing appointment letters and supporting onboarding, professional development, and evaluation processes
• Maintain faculty records and ensure compliance with institutional policies
• Assist with faculty workload tracking and reporting; analyze workload data to support equitable distribution and strategic planning
  
  

Other Duties as Assigned

Education

Essential Job Requirements:

• Associate's degree with 3-5years of prior administrative experience
• Bachelor's degree highly preferred
  
  

Experience:

• Experience in higher education strongly preferred.
• Experience with data analysis and visualizations highly desirable.
  
  

Skills

• Precise and detail-oriented
• Ability to manage multiple projects in a fast-paced environment
• Ability to exercise individual initiative in completing projects at a high level.
• Excellent time management skills with the ability to meet project deadline.
• Excellent organization and documentation skills.
• Excellent communication skills; listening, writing, and speaking.
• Proficient in using Microsoft Office including Excel, Word and PowerPoint.
• Demonstrates strong interpersonal skills.
  
  

Physical Requirements:

• Ability to work at a computer station for long periods of time.
• Ability to move about campus.
• Ability to communicate and interact via electronic mail and telephone.
  
  

The anticipated pay rate for this position is $24.04 - $26.44 per hour. This compensation is subject to change at the sole discretion of the university, based on institutional needs.

The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

Aurora University is an Equal Opportunity Employer.

Aurora University offers competitive, flexible benefits to eligible employees.

• Health Insurance Choice of HMO or PPO offered through BlueCross BlueShield of Illinois.
• Dental and Vision Insurance Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield.
• Life Insurance and AD&D 1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children.
• Long Term Disability 60% of salary, taxable and nontaxable options.
• TIAA Retirement Account The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors.
• Flexible Spending Accounts (FSA) FSAs are available for medical costs and dependent care costs.
• Paid Time Off Vacation, personal, and sick leave are provided to eligible employees.
• Holidays The university observes nine major holidays where the university is closed.
• Tuition Assistance Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval.
• Tuition Exchange Consortiums AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.
  
  

To see more benefits details and breakdowns please see our benefits guide

01

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree
• Doctor of Philosophy
  
  

02

Do you have prior experience working in higher education?

• Yes
• No
  
  

03

If yes, please briefly describe your work experience.

04

Briefly describe how you stay organized and detail-oriented while managing competing deadlines and multiple stakeholders.

05

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced
  
  

Required Question