Office Administrator

Description

AUO Corporation America is looking for a talented Office Administrator to join our growing Administration team in Farmington, MI.  We are specifically interested in those candidates who have any kind of event planning/management experience.    This individual will play a pivotal role in managing various aspects of the office and event operation. The ideal candidate will possess a strong understanding of office operation and event planning/execution, excellent interpersonal skills, and the ability to manage multiple tasks with efficiency and precision. This person would work alongside our current Office Manager. 

Requirements

The role has 3 key aspects:

• To work under the direction of HQ/US senior director and other department managers, to assist with all phases of the production of each exhibition.
• Exhibition organizer (e.g., CTA & SID) communication under the direction of the Senior director.
• General office administration and support to assist with the daily running of the office.

Key responsibilities:

Event admin

• Coordinating flight & accommodation bookings for staff and delegate travel.
• Assisting with the co-ordination of events & activities relating to the exhibition, including exhibits shipping, import/export procedures, catering management, and booth duty.
• Sourcing quotes and liaising with contractors.
• Other administrative tasks as required by the organization in the context of the successful delivery, promotion and management of the exhibition and other projects.
• The role requires travel approximately 1 weeks in January and May to work on the CES & SID Display week Exhibition (with all travel and share accommodation expenses covered)

General affairs

• Manages the office work environment and office products for all offices and plants: Office supplies, equipment (printer, water purifier, coffee machine), fixed assets, etc.
• Effectively negotiate, and periodically review contracts for office services and equipment.
• Coordinates the repair and maintenance of office equipment, to include making recommendations to order new equipment as needed.
• Purchases Supervise routine and non-routine office purchases such as stationery, Workstation and facility, and other new office facilities and make sure the stock is sufficient, housekeeping stock requests, material & facility, including maintenance. Also, maintains good relationships and negotiates with vendor while, increasing suppliers' option.
• Designs and Administers the Company's Internal Travel Program.
• Sets up the work environment for New Hires such as name tags, drawer keys, badges, etc.
• Work environment improvement activities such as handling employee complaints w/ improvement activities.
• Coordinates with incoming Expatriate Team Members to assist in obtaining housing, utilities, social security cards, drivers licenses, and school admission for expatriate children.
• Other tasks as assigned.

Essential Criteria:

• Strong written and verbal communication skills
• Computer experience and a solid working knowledge of Microsoft Office programs
• Previous practical experience in events /education/ similar qualifications in Show Administration, Event Management or related fields
• Experience in providing administrative support
• Full Driver License

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Language:

English (Required)

Mandarin (Preferred)

Ability to commute/relocate:

• Farmington, MI 48335: Reliably commute or planning to relocate before starting work (Required)

Salary : $55,000 - $60,000