What are the responsibilities and job description for the Accounts Payable Associate position at August Winter & Sons, Inc.?
Company: August Winter & Sons, a leading mechanical contractor in Northeast Wisconsin, has an opening for an Accounts Payable Associate. We service clients in a variety of industries including: Commercial, Healthcare, and Industrial applications that involve heating, cooling, process, structural and plumbing systems. August Winter & Sons offers a competitive compensation package and has excellent employee retention.
Job Responsibilities:
- Review incoming invoices and properly tax code, allocate to correct job and pass on for appropriate approvals
- Review invoices for any discrepancies (correct job name/number)
- Follow up on unresolved issues
- Troubleshoot exceptions/issues with invoice processing through electronic (OCR) software process
- Review payables balance before check run and look for possible inv # errors, large credits
- Review vendor statements for old invoices not in the system
- Respond to vendors who inquire on payment status
- Set up new vendors in accounting software, ensure proper documentation is provided, and create new profiles for electronic invoice routing
- Follow up with Project Managers to remind them to approve their invoices
- Process payments for insurance and bond invoices
- Process online credit card payments for toll invoices
- Back up Accountant position for weekly payroll and/or manual check requests as needed
- Assist Receptionist with auto DOT license plate renewals as needed
- Update auto insurance claims spreadsheet based on information provided from Safety Department
- Back up Receptionist as needed
- Work with Receptionist on scanning incoming invoices for electronic invoice routing
- Provide input to IT department for accounts payable process improvements
- Other duties as they are assigned
Requirements: (Experience / Education / General)
- 2-year Associate or 4-year Bachelors Degree in Accounting and/or 2 years’ experience in Accounts Payable
- Proficient in Microsoft programs (Word, Excel, Outlook)
- Knowledge of state, county and local tax requirements
- Ability to enter and review data quickly and accurately using electronic (OCR) software
- Prior electronic (OCR) accounts payable processing experience is a plus
- Effectively communicate with others by telephone, in written form, email or in person
- Prior accounts payable experience in the construction industry is a plus
- 40 hours per week (office hours are 7am – 4pm)
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid time off
- Retirement plan
Work Location: In person
Salary : $22