What are the responsibilities and job description for the HR Coordinator position at Atlas Energy Solutions?
Who We Are:
Atlas Energy Solutions Inc. (NYSE: AESI) is a leading solutions provider to the energy industry. Atlas' portfolio of offerings includes oilfield logistics, distributed power systems, and the largest proppant supply network in the Permian Basin. With a focus on leveraging technology, automation, and remote operations to enhance efficiencies, Atlas is centered around a core mission of improving human beings' access to hydrocarbons that power our lives and, by doing so, maximizing value creation for our shareholders.
How You Will Make an Impact:
HR Coordinator is the first line of contact for employees. This role keeps the office running and supports field leadership by ensure the office is stocked with basic supplies and snacks, planning employee events, coordinating routine vendor maintenance services, coordinating per diem submissions, new-hire lodging and onboarding materials, assisting employees with benefits enrollment, UKG & leave of absence navigation, new hire I9 compliance, monthly HR data audits, time sheet assistance and voluntary termination processing. The role requires strong attention to detail, follow-through across departments, and discretion with confidential information.
Responsibilities:
- Maintain accurate and organized Human Resource files, records, and documentation.
- Coordinate travel and lodging arrangements for interviews and onboarding.
- Serve as the first point of contact to all field/site employees for Human Resources related questions, including benefits navigation & enrollment support, UKG navigation, leave of absence paperwork and time sheets.
- Triage Human resources questions and route to appropriate Human Resource Centers of Excellence.
- Process voluntary termination requests for assigned location and/or client group.
- Monitor and submit monthly per diem payment requests through internal approval processes and submit approved payments to payroll for processing.
- Remote and in-person new hire I9 document collection, review, and processing for assigned site. May assist with I9 re-verifications.
- Assist in the coordination of first day onboarding activities, including but not limited to scheduling facilities, day of set up, welcoming of new hires, I9s, training and benefit enrollment support.
- Monthly audits of HRIS records, including but not limited to: job title, reports to, department, business unit, division, cost center, location, schedule and termination dates.
- Drug and Alcohol testing coordination
- Serve as the first point of contact for visitors and callers, providing exceptional customer service and directing inquiries appropriately.
- Answer all phone calls and assign coverage when away from the front desk area.
- Provide general support to visitors by directing traffic flow, answering questions, etc.
- Coordinate and schedule building maintenance, ensuring that all facilities are properly maintained.
- Check mailbox daily, opens, sorts, and distributes mail.
- Coordinate monthly lunches, employee recognition activities and events.
- Order, track and issue uniforms, boot vouchers and/or branded merchandise
- Assist leadership team with clerical tasks such as organizing, filing, booking travel, etc.
- Keep inventory of office supplies and assigned location fully stocked and organized.
- Assist with light cleaning duties to keep offices, breakrooms, bathrooms, and lobby spaces looking presentable.
- Provide back up support and vacation coverage to other HR Coordinators as needed to ensure continuity in daily employee, leadership and HR support.
- Other duties as assigned and approved by immediate supervisor/manager.
Required Skills/ Abilities:
- Ability to maintain a high level of confidentiality.
- Ability to stay on task and productive without direct supervision.
- Ability to balance competing priorities and prioritize critical daily tasks and meet Service Level Agreements for critical workflows.
- Excellent customer service skills.
- Ability to operate all standard office equipment (copier, printer, scanner, etc.).
- Highly experienced in MS Office programs.
- Ability to learn new software programs.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Education/ Experience:
- High School diploma or GED required.
- Associate or bachelor's degrees preferred.
- 3 to 5 years of Administrative Assistant and/or Human Resources experience preferred.