Payroll & Project Admin

About Atlantic

Atlantic Restoration & Waterproofing is a specialty exterior restoration and roofing contractor serving government and institutional clients across the Mid-Atlantic. We perform complex, high-profile projects, including work on state capitol buildings, museums, and public infrastructure, and we're growing our general contracting capabilities to take on larger scopes with multiple subcontractor teams.

The Role

We're hiring a Payroll & Project Administrator to support our growing volume of government and institutional projects. This role sits at the intersection of payroll compliance and project administration, reporting to our Payroll Manager and working closely with our project management team.

As we take on more work as a general contractor - particularly prevailing wage and Davis-Bacon projects - we need someone who can manage the certified payroll process for our subcontractors, support their onboarding, and ensure compliance across every active job. Beyond payroll, this person will help drive project administration discipline: managing kickoff checklists, tracking deliverables, and keeping projects on pace from mobilization through closeout.

Key Responsibilities

Certified Payroll & Subcontractor Support

• Support the Payroll Manager in processing and reviewing certified payroll submissions for subcontractors on prevailing wage projects (Davis-Bacon, state, and local requirements)
• Onboard new subcontractors into our payroll and compliance systems, ensuring they understand reporting requirements, deadlines, and formatting standards
• Track subcontractor certified payroll submission deadlines and follow up proactively to ensure on-time delivery
• Review subcontractor payroll reports for accuracy, completeness, and compliance before submission to the owner or agency
• Maintain organized records of all certified payroll documentation for audit readiness
• Serve as a point of contact for subcontractors on payroll questions, helping resolve discrepancies and compliance issues

Project Administration

• Manage a standardized project kickoff and administration checklist for each active job, ensuring all required steps are completed on schedule
• Coordinate and track pre-construction requirements: certified payroll meetings, subcontractor compliance documentation, insurance certificates, bonding, and owner-required submittals
• Monitor project milestone deadlines and flag items at risk of falling behind
• Support project managers with documentation, correspondence, and filing across the project lifecycle
• Help maintain and improve project administration processes and templates as the company scales

Qualifications

Required

• 2 years of experience in payroll administration, project coordination, or construction office administration
• Familiarity with payroll requirements
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office (Excel in particular) and comfort learning new software systems
• Excellent written and verbal communication skills, you'll be coordinating with subcontractors, project managers, and government agency contacts regularly
• High attention to detail and a commitment to accuracy in compliance documentation

Preferred

• Experience working for a general contractor or specialty subcontractor on government or institutional projects
• Experience with LCPtracker, eMars, or other certified payroll reporting platforms
• Associate's or Bachelor's degree in business administration, accounting, construction management, or related field