Temporary Executive Assistant

Overview Of Athena

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary

This FULL-TIME Temporary Executive Assistant position ranges from $20.49–$23.01 per hour depending on qualifications and is located in Lansing, MI. The Executive Assistant provides high-level administrative and operational support to the Associate Vice President (AVP), including coordination of daily activities, communications, and special projects. This role supports key institutional initiatives, including the College and Career Readiness Initiative (C3R) and the Neurodivergent-Friendly Campus Initiative (NDFCI). The position requires strong organizational skills, the ability to prioritize competing demands, and the capacity to manage sensitive information with discretion, and related duties as assigned.

This position is in person and located in Lansing, MI.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Manage, schedule, and prioritize the AVP’s daily calendar, including meetings and appointments.
• Analyze and prioritize incoming communications, memos, reports, and submissions to determine significance and appropriate distribution.
• Screen and manage telephone calls; respond, refer, or escalate inquiries as appropriate.
• Draft and respond to routine correspondence, including emails and formal communications.
• Conduct research, compile data, and prepare reports, presentations, and supporting documentation.
• Coordinate with internal departments and external partners to support meetings, events, and institutional initiatives.
• Provide administrative support for workgroups, including scheduling meetings, preparing agendas, and recording meeting notes.
• Assist in planning and executing events and activities in collaboration with conference services and other stakeholders.
• Prepare, edit, and finalize documents, reports, and spreadsheets using Microsoft Office applications.
• Maintain organized records and perform data entry as required.
• Support AVP workflow management and ensure timely completion of tasks and deliverables.
• Recommend process improvements to enhance efficiency and effectiveness of administrative operations.
• Perform other related duties as assigned.
  
  

Required Skills/Abilities

• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and work effectively under pressure.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong analytical and problem-solving skills.
• Ability to work collaboratively and support cross-functional teams.
• Demonstrated leadership capability in coordinating tasks and guiding others.
• Flexibility and adaptability in a dynamic work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technologies
  
  

Education/Experience Requirements

• Associate’s Degree from an accredited college or university, or an equivalent combination of education and experience.
• Demonstrated progressively responsible administrative or executive support experience.
• Experience utilizing a wide range of office and administrative technologies.
• Proven track record of strong written and verbal communication skills.
• Demonstrated leadership or increased administrative responsibility over time.
  
  

Physical Requirements

• Standard hours of work are Monday through Friday, 8:00 AM – 5:00 PM.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift and move up to 25 pounds at times.
  
  

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  
  

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance.
• Medical and dependent flexible spending account.
• Pet insurance.
• Mass transportation benefit for the Maryland and Washington, D.C. area.
• 401k with a generous employer match.
• Easy to use employee self-serve HR portal.
• Paid time off varies by contract – be sure to inquire with your Recruiter.
• Holiday pay varies by contract – be sure to inquire with your Recruiter.
  
  

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.