What are the responsibilities and job description for the Administrative Support Assistant position at Ateeca Inc?
•Processes incoming daily mail and packages. Opens, sorts, logs and delivers mail todesignated mail location within each section.
•Process outgoing mail usingmail machinery to print, fold, stuff, seal and other mailroom machinery asneeded. Delivers bulk mail to appropriate designated pick-up /drop-off point.
•Notifies manager ofmechanical problems which impacts timely mail processing.
•Maintains the mail room in an orderly and tidy fashion. Movesempty and unneeded boxes to the area by the freight elevators daily. Storestwo-wheelers, dollies and othermoving equipment out of the way ofmail room users when not needed.
•Makes occasional pick-up and delivery of mail and/or packagesto and from outside offices (including the State House, Office of the Attorney Generaland the Secretaryof State's Office)within walking distance(up to one mile) of Division headquarters.
•Answers and routes incoming inquiries as required and assist in-person visitors during the standard hours of operation from 8:45 a.m.to 4:45 p.m.
•Ensure that all agency departments have continuous adequate supplyof copy paper and envelopes and deliver new stock as neededusing wheeled handcart or dolly.
•Performs copying, scanning and other special projects asdirected.
•Performs daily review of assessments and accounts payable Outlookmailboxes; processes incoming email correspondence as directed.
•Ability to work in afast-paced environment with high volumesof mail and inquiries.
•Ability to provide excellentcustomer service by telephone,e-mail and in person.
•Ability to assemble information according to procedures; excellent organizational skills.
•Ability to communicate effectively in oralexpression, to deal tactfully with others, to exercisediscretion in handling confidential information.
•Ability to work accurately with names and other pertinent information.
•Ability to work independently with minimal supervision.
•Knowledge of and abilityto use general office equipment.
•Knowledge of and abilityto use PC technology,specifically Microsoft Office Suite includingOutlook, Word, Excel and Access.
•Ability to lift 50lbs.
