Project AR Billing

Job Brief

The Billing Specialist tasks relate to processing invoices and billing into proprietary systems. Timesheet coding and project verification. Duties may include assisting the organization and management of projects.

Project AR Billing

This is a position that will support both the Billing team as well as the Sitetracker team. Will be reporting in person to our Snohomish, WA office.

The Billing Specialist tasks relate to processing invoices and billing into our accounting systems. Timesheet coding and project verification. Duties may include assisting the organization and management of projects.

The Sitetracker Engineer facilitates the continued flow of invoicing utilizing purchase order creation and budget line monitoring through the Sitetracker System. Works closely to correct engineering budgeting errors during work order creation, as well as the change order of budget lines to match in field conditions as the project flows through the construction, and as-building process.

This position will also support other staff members within the department or organization.

Duties/Responsibilities:

• Create invoices in QuickBooks.
• Submit invoices to customers using a proprietary system.
• Ensures timely billing and receipt of payment.
• May perform account reconciliations as needed.
• Acts as main point of contact for assigned customer invoicing.
• May assist in project management.
• Creates Excel reports and worksheets as needed.
• Utilize finance tracker in Excel and Sitetracker program.
• Analyze approved budget lines to identify if intervention is required.
• Request budget line additions, change requests, PO approvals as needed.
• Track progress of budget line additions/change orders through the approval process.
• Maintain written/verbal communication with approvers to facilitate timely approval.
• Input relevant data into Excel finance/Sitetracker trackers to facilitate steady flow of invoices through invoicing process and communication across CR Team and Finance Team.
  
  

Qualifications/Requirements:

• Proficient with Microsoft Office programs, i.e., Word, Excel, Outlook, Teams
• Good understanding of clerical/administrative/accounting procedures.
• Ability to proactively solve problems as issues arise.
• Excellent written and verbal communication skills.
• Attention to detail.
• Excellent organizational & task/time management skills.
• Experience with Sitetracker/Salesforce programs preferred.
• Experience/knowledge of telecom outside plant engineering preferred.
• Experience/knowledge of accounting/budgeting preferred.
• 3-5 years of experience either through education or on the job.
• High school diploma or equivalent required. Relevant college degree is a plus.
  
  

Physical Requirements:

• Work for extended periods of time in a stationary position while consistently grasping, moving, and manipulating documents, office supplies, and other business materials.
• Use of a computer or other technological devices frequently and consistently for the purpose of reviewing, analyzing, creating, and transmitting, and presenting documents, data, and other business-related information.
  
  

Benefits: Group Medical Plan along with voluntary Dental and Vision plans, 401k Savings Plan with a company match

Pay Range: $24.00-$28.00, DOE