Senior Accounts Payable Specialist

Job Title: Sr. Accounts Payable Specialist

Job Description

As an Accounts Payable Analyst, you will play a critical role in ensuring the accuracy and timeliness of vendor payments and financial processes. You will be responsible for approving new vendors, managing vendor inquiries, and ensuring all invoices are processed efficiently. Your expertise in accounts payable will contribute to our financial integrity and operational excellence.

Responsibilities

• Enters overhead, benefits, property tax, and state/federal tax related invoices for review and approval by staff
• Approves New Vendors and reviews once set up in ERP to ensure accurate input
• Responsible for responding to Vendor inquiries and management of statements to ensure all Vendor invoices are captured in BM system on a timely basis
• Review and verify invoices for accuracy, appropriate documentaƟon and approval prior to g/l posƟng and payment
• Communicates with Controller to assist with taking discounts, as available
• Prepare, process, and submit check files, wire transfers, ACH payments, and positive pay.
• Assist with month-end closing procedures and provide support for internal and external audits
• Prepare annual 1099-NEC forms for recipients at year-end, in compliance with IRS rules and regulations
• Send monthly Crane/Barge email to West division for expensing costs against jobs at month end
• Responsible for ensuring all vehicle/equipment Ɵtles, invoices for other type Asset purchases are kept in Sharepoint for access, as needed Train and mentor junior staff in accounts payable processes and systems
• Implement process improvements to enhance efficiency and accuracy of the accounts payable system
• Other duties as assigned and necessary
  
  

Essential Skills

• Proficiency in accounts payable processes, invoice processing, and purchase order management.
• Strong reconciliation and analytical skills.
• Experience with SAP and general ledger account reconciliations.
• Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations.
  
  

Additional Skills & Qualifications

• Ability to communicate effectively with internal and external stakeholders.
• Experience in construction or manufacturing industries, with 4-6 years of relevant experience required.
• Proficiency in MS Word, MS Excel, MS Outlook, and accounting software platforms such as Timberline, Viewpoint, or Concur.
• Prior experience with Viewpoint Construction Software is a plus.
  
  

Work Environment

• This role is based at our corporate headquarters and requires onsite presence five days a week. The company offers a dynamic and growing environment, providing opportunities for career advancement.
  
  

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay And Benefits

The pay range for this position is $31.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Jacksonville,FL. Application Deadline This position is anticipated to close on Mar 27, 2026.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.