Recruiter Coordinator

Job Title: Recruiter Coordinator

Job Description

The Recruiter Coordinator supports the full hiring lifecycle by coordinating interviews, managing candidate communication, and assisting with hiring events and job fairs. This role ensures a smooth and professional experience for candidates while partnering closely with recruiters and hiring leaders. The position offers hands-on exposure to recruiting operations within a fast-growing manufacturing environment and the potential to convert to a full-time role based on performance.

Responsibilities

• Schedule and coordinate interviews, including phone, virtual, and onsite meetings, for candidates and hiring teams.
• Align and manage calendars between candidates, recruiters, and hiring managers to ensure timely and efficient interview scheduling.
• Manage all candidate communications, including interview confirmations, reminders, updates, and follow-ups.
• Ensure candidates have a smooth and welcoming onsite experience by coordinating badges, directions, check-ins, and other logistics.
• Assist in planning hiring events such as onsite hiring days, community events, job fairs, and related recruiting activities.
• Coordinate logistics for hiring events, including location setup, materials preparation, hiring manager packets, branded materials, and sign-in sheets.
• Update and maintain accurate candidate records in the Applicant Tracking System (ATS), ensuring data integrity and completeness.
• Track hiring metrics such as event attendance, candidate conversions from events, and other recruitment-related data.
• Support the preparation and processing of offer letters and assist with onboarding coordination when needed.
• Collaborate with recruiters and hiring managers to ensure a consistent and positive candidate experience throughout the recruitment process.
• Manage high-volume candidate flow during events, ensuring efficient check-in, routing, and communication.
• Represent the organization professionally at hiring events and job fairs, engaging confidently with large groups of candidates.
  
  

Essential Skills

• Experience in recruiting, talent acquisition, or recruitment support.
• Experience with onboarding processes or exposure to full cycle recruiting activities.
• Ability to schedule and coordinate interviews across multiple stakeholders.
• Proficiency working with Applicant Tracking Systems (ATS), including platforms such as Workday or similar tools.
• Strong organizational skills and the ability to multitask while managing many moving pieces simultaneously.
• Strong verbal and written communication skills.
• Ability to confidently engage with large groups of candidates in person and virtually.
• Event coordination experience, particularly in hiring events, job fairs, or campus recruiting.
• Demonstrated ability to manage high-volume candidate flow, especially during events.
• Strong planning and execution skills under tight timelines and time pressure.
• Customer service mindset with a focus on delivering a positive candidate experience.
• Professional presence when representing the organization at events and in all candidate interactions.
  
  

Additional Skills & Qualifications

• Experience in full cycle recruiting or exposure to end-to-end hiring processes.
• Background in organizing hiring events, job fairs, or campus recruiting programs.
• Experience working in a fast-paced or fast-growing environment, ideally within manufacturing or similar settings.
• Ability to collaborate effectively with recruiters, hiring managers, and other stakeholders.
• Comfort using technology and recruitment systems to track candidates and hiring metrics.
• Strong time management skills with the ability to prioritize tasks and meet deadlines.
• Interest in converting to a full-time position based on performance and business needs.
  
  

Work Environment

This role is fully onsite in a cubicle office environment within a fast-growing manufacturing setting. You will work closely with recruiters, hiring managers, and candidates in a collaborative and supportive team culture. The position involves regular use of Applicant Tracking Systems and other recruiting technologies to manage candidate records and hiring metrics. Work may include periods of high activity, particularly around hiring events and job fairs, requiring effective time management and composure under pressure. As a representative of the organization at onsite events and in-office interactions, you are expected to maintain a professional presence and attire appropriate for an office and event setting.

Job Type & Location

This is a Contract position based out of Olive Branch, MS.

Pay And Benefits

The pay range for this position is $20.00 - $21.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Olive Branch,MS.

Application Deadline

This position is anticipated to close on Jun 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.