Project Billing Coordinator

Job Description

The Project Billing Coordinator provides comprehensive accounting and billing support to project managers from project start-up through project close. This role prepares accurate monthly billing packets, maintains project financial data in the ERP system, manages key compliance items, and assists in resolving billing and compliance issues. The position supports efficient project operations while fostering strong relationships with both internal teams and external customers.

Responsibilities

• Provide accounting support to project managers throughout the full project lifecycle, from project initiation to project closeout.
• Prepare accurate and complete monthly billing packets, including all required supporting documentation in accordance with customer requirements, contract terms and conditions, and specific contract provisions.
• Submit billing packets to customers by specified due dates and upload all required documentation into customer or third-party portals as needed.
• Post billing information accurately and timely into the ERP system to ensure up-to-date financial records.
• Maintain and update the ERP system with current project budgets, contracts, billing details, and project information as directed by project managers.
• Manage project compliance items, including Project Insurance Certificates, enrollment in applicable Wrap-Up Insurance Programs when required, bonds, Project Preliminary Notices, and UCC Filings.
• Assist in researching, addressing, and resolving customer billing disputes and compliance-related issues in a timely and professional manner.
• Collaborate closely with project managers, accounting staff, and other internal stakeholders to ensure accurate financial tracking and reporting.
• Cultivate strong, cooperative working relationships with internal and external customers that reflect and support the company’s core values and consistently meet or exceed customer expectations.
• Make day-to-day decisions with careful attention to safety, supporting the health and safety of self and others in all work activities.
• Apply LEAN concepts and other continuous improvement methodologies to streamline processes, increase efficiency, and improve the quality and timeliness of accounting and billing activities.
• Promote and model the company’s mission and vision in daily work, demonstrating a commitment to high standards of service, integrity, and teamwork.
• Use Excel and other office tools to organize, analyze, and report on billing and project accounting data.
• Coordinate with project management teams to ensure alignment between project progress, billing milestones, and contractual requirements.
  
  

Essential Skills

• Minimum 2 years of work experience in accounts receivable, billing, or project/finance accounting.
• Experience preparing and processing billing and invoicing, including supporting documentation and customer-specific requirements.
• Hands-on experience with accounts receivable and billing functions in a professional environment.
• Ability to work closely with project managers and support project coordination from a financial and billing perspective.
• Proficiency with Excel for organizing, tracking, and analyzing billing and project accounting data.
• Experience working within an ERP system to enter, update, and maintain project budgets, contracts, and billing information.
• Strong attention to detail and accuracy in financial data entry, document preparation, and billing submissions.
• Ability to manage multiple deadlines and submit billing packets and compliance documentation on time.
  
  

Additional Skills & Qualifications

• Associate degree or equivalent work experience in business administration, accounting, or a related field is preferred.
• Knowledge of the construction industry is a plus.
• Familiarity with project management processes and project coordination is beneficial.
• Experience working with compliance items such as insurance certificates, bonds, preliminary notices, and UCC filings is advantageous.
• Exposure to LEAN concepts or other continuous improvement methodologies is helpful.
  
  

Work Environment

New hires complete approximately two to three weeks of in-office training to become familiar with systems, processes, and team workflows. After training, the role transitions to a hybrid arrangement.

Job Type & Location

This is a Contract to Hire position based out of Allentown, PA.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Allentown,PA.

Application Deadline

This position is anticipated to close on Apr 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.